Explanation
The purpose of this ordinance is to authorize the Director of Finance and Management to enter into a contract with Hach Company for the purchase of a flow injection analyzer for the Division of Sewerage and Drainage, Surveillance Laboratory. The flow injection analyzer is used to run both pretreatment and plant samples for ammonia, TKN, total p, cyanide, phenol, and nitrate-nitrite for compliance with NPDES permits. The sole bidder is Hach Company at $51,441.52. They do not have MBE/FBE status.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation SA004757). Thirty-five (35) vendors (33 MAJ, 1 MBE, 1 FBE) were solicited and one (1) bid (1 MAJ) were received and opened on January 31, 2013. A tabulation of that bid is available on the attached recommendation letter.
SUPPLIER: Hach Company, CC# 42-0704420, expiration date: 04/03/2014
FISCAL IMPACT: $51,441.52 is needed and budgeted for this purchase.
2011 expenditures for the Division of Sewerage and Drainage is $53,392.82.
2012 expenditures for the Division of Sewerage and Drainage is $0.0.
Title
To authorize the Director of Finance and Management to establish a contract with Hach Company for the purchase of a flow injection analyzer for the Division of Sewerage and Drainage, and to authorize the expenditure of $51,441.52 from the Sewerage System Operating Fund. ($51,441.52)
Body
WHEREAS, the Purchasing Office opened formal bids on January 31, 2013 for the purchase of a flow injection analyzer for the Division of Sewerage and Drainage, Surveillance Laboratory; and
WHEREAS, the Division of Sewerage and Drainage recommends an award to be made to the lowest, responsive, and responsible bidder Hach Company; and
WHEREAS, the flow injection analyzer is used to run both pretreatment and plant samples for ammonia, TKN, total p, cyanide, phenol, and nitrate-nitrite for compliance with NPDES permits; and
WHEREAS, it has become necessary in the usual daily operation for a contract to be issued by the Purchasing Office in accordance with the terms, conditions, and specifications of Solicitation Number: SA004757 on file in the Purchasing Office, thereby preserving the public health, peace, property, safety, and welfare, now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to establish a contract with Hach Company for the purchase of a flow injection analyzer for the Division of Sewerage and Drainage, in accordance with specifications on file in the Purchasing Office.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the expenditure of $51,441.52 or so much thereof as may be needed, be and the same hereby is authorized from the Sewerage System Operating Fund, Fund No. 650, Department 60-05, OCA 605105, Object Level One: 06, Object Level Three: 6697.
SECTION 4. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.