Explanation
Background: This legislation authorizes the Finance and Management Director to enter into a professional services contract for the Facilities Management Division with CTL Engineering, Inc. for geotechnical engineering services in order to produce a geotechnical report for 45-60 acres located on the southern section of property located on Parcel No. 101-112294. This parcel is at the confluence of the Scotio River and Kian Run. CTL Engineering, Inc. will be responsible for a subsurface profile and investigation and tests for foundation support. CTL Engineering, Inc. will also be responsible for a feasibility assessment study to recommend whether to build a facility on this property.
CTL Engineering, Inc. was selected under the provisions of Columbus City Codes 329.11.
In accordance with Columbus City Code Section 329.11, the Facilities Management Division identified the following firms/contractors regarding the requested service:
CTL Engineering
H. C. Nutting
Resource International, Inc.
S.L.T. Labs
The firms were all provided with a copy of the RFP (via electronic mail). Of the firms, CTL Engineering and Resource International submitted responsive proposals, which were reviewed by the Division's contracts officer and the Division Administrator. After the initial review, the information was shared with the Director of Finance and Management for his selection. The cost of this contract was determined via negotiations between the firm and the Facilities Management Division.
This ordinance also authorizes the transfer of cash from another project within the Facilities Management Division Capital Improvement Fund and the amendment to the 2005 Capital Improvements Budget to accommodate the afore-described expenditure authorized by this ordinance.
Emergency action is requested so that the project to vacate the Whittier peninsula for the construction of a park is not untimely delayed.
Fiscal Impact: Because there is a lack of authority within the current capital improvements budget for this project, this contract will be funded by a transfer of cash between projects as necessary within the Facilities Management Division Capital Improvement Fund with the understanding that the Facilities Management Capital Improvement Fund will be reimbursed in the 2006 budget. CTL Engineering, Inc. Contract Compliance No. 31-0680767, expiration date 03/31/2007.
Title
To authorize the Finance and Management Director to enter into contract for the Facilities Management Division with CTL Engineering, Inc. for geotechnical services in the southern portion of Parcel No. 101-112294 in conjunction with the Impound Lot Relocation project; to authorize the transfer of cash between projects in the Facilities Management Capital Improvement Fund; to amend the 2005 Capital Improvements Budget, to authorize the expenditure of $50,000.00, and to declare an emergency. ($50,000.00).
Body
WHEREAS, the City of Columbus desires to assess the feasibility of building on the southern section of property located on Parcel No. #101-112294, and
WHEREAS, it is the recommendation of the Finance and Management Director to contract with CTL Engineering, Inc. for geotechnical engineering services related to the assessment of said southern section of Parcel No. 101-112294, and
WHEREAS, it is necessary to transfer cash between projects in the Facilities Management Division Capital Improvement Fund; and
WHEREAS, it is necessary to amend the 2005 Capital Improvements Budget for the aforementioned purpose; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Facilities Management Division, in that it is immediately necessary to authorize the Finance and Management Director to contract with CTL Engineering, Inc. for geotechnical engineering services associated with the southern section of property located on Parcel No. 101-112294 so that the project to vacate the Whittier peninsula for the construction of a park is not untimely delayed, now therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2005 Capital Improvement Budget is hereby amended as follows:
CURRENT CIB:
Dept/Div: 45-07|Fund: 733|Project Number 570034|Project Name - Impound Lot Relocation|Amount $25,000.00
Dept/Div: 45-07|Fund: 733|Project Number 570030|Project Name - Facility Renovation|Amount $6,329,159.00
REVISED CIB:
Dept/Div: 45-07|Fund: 733|Project Number 570034|Project Name Impound Lot Relocation|Amount $75,000.00|Funding Source- Transfer from other project
Dept/Div: 45-07|Fund: 733|Project Number 570030Project Name - Facility Renovation|Amount $6,279,159.00
SECTION 2. That the City Auditor is hereby authorized and directed to transfer funds within the Facilities Management Capital Improvement Fund as follows:
FROM:
Dept/Div: 45-07|Fund: 733|Project Number 570030|Project Name - Facility Renovation|Amount $50,000.00
TO:
Dept/Div: 45-07|Fund: 733|Project Number 570034|Project Name - Impound Lot Relocation|Amount $50,000.00
SECTION 3. That the Finance and Management Director is hereby authorized to contract with CTL Engineering, Inc. for geotechnical engineering services for the southern section of property located on Parcel No. 101-112294.
SECTION 4. That the expenditure of $50,000.00, or so much thereof that may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 45-07
Fund: 733
Project: 570034
OCA Code: 643437
Object Level 1: 06
Object Level 3: 6601
Amount: $50,000.00
SECTION 5. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the mayor neither approves nor vetoes the same.