Explanation
BACKGROUND: The Department of Public Utilities, Division of Operational Support would like to enter into a sole-source contract for software consulting services, on behalf of the Pretreatment Section of the Division of Sewers and Drains. The Pretreatment Section has unique software, Pretreatment Information Management System (PIMS), developed by Black and Veatch. This software is used to schedule and track pretreatment samples. Information is shared between this software and another software, Laboratory Information Management System (LIMS), with regards to the results of the samples that are collected.
The Pretreatment Section desires consulting services to assess updating the interface between LIMS and PIMS, to develop a test environment, complete a business practice assessment to assure proper use of the PIMS, and to provide targeted user and system administration training. Until recently annual maintenance and support was not available for PIMS. Now Inflection Point Solutions, LLC is offering maintenance and support of PIMS. Because PIMS is unique software created specifically for the Pretreatment Section, the Director of Public Utilities would like to enter into a sole-source contract for software consulting services, in the amount of $45,500.00, and an annual maintenance agreement, in the amount of $24,000.00. The Contract Compliance Number for Inflection Point Solutions, LLC is 20-2009707. They do not have MBE/FBE status.
It is requested that this Ordinance be handled in an emergency manner as the quicker they assess the system and make recommendations, the quicker we can optimize our internal business practices.
FISCAL IMPACT: The Division of Operational Support has not budgeted any funds for this project as the services were never available through Black and Veatch, nor any other vendor. Object Level One "03" expenditures will be reprioritized in order to cover the expense. There have been no expenditures for this type of contract in the last two years.
Title
To authorize the Director of Public Utilities to enter into a sole-source contract, with Inflection Point Solutions, LLC, for software consulting services and an annual maintenance agreement on the Pretreatment Information Management System (PIMS), in accordance with the sole source provisions of the Columbus City Code, to authorize the expenditure of $69,500.00 from the Division of Operational Support - Sewer Fund, and to declare an emergency. ($69,500.00)
Body
WHEREAS, Department of Public Utilities, Division of Operational Support has a Pretreatment Information Management System (PIMS), which is a unique software, developed by Black and Veatch.
WHEREAS, this software is used to schedule and track pretreatment samples, then information is shared between this software and the Laboratory Information Management System (LIMS) with regards to the results of the samples that are collected, and
WHEREAS, annual maintenance and support was not available for PIMS, however, it is now available through Inflection Point Solutions, LLC, and
WHEREAS, the Pretreatment Section desires consulting services to assess updating the interface between LIMS and PIMS, to develop a test environment, complete a business practice assessment to assure proper use of the PIMS, and to provide targeted user and system administration training, and
WHEREAS, an emergency exists in the usual daily operation of the Division of Operational Support, Department of Public Utilities, in that it is immediately necessary to authorize the Director of Public Utilities to enter into a sole-source contract, for software consulting services and an annual maintenance agreement on the Pretreatment Information Management System (PIMS), with Inflection Point Solutions, in an emergency manner as the quicker they assess the system and make recommendations, the quicker we can optimize our internal business practices, for the immediate preservation of public health, peace, property and safety; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Public Utilities be and is hereby authorized to enter into a sole-source contract with Inflection Point Solutions, LLC, in accordance with the sole source provisions of Section 329.07(e) of the Columbus City Code, for the Division of Operational Support, Department of Public Utilities.
Section 2. That the expenditure of $69,500.00 or as much thereof as may be needed, is hereby authorized from Division of Operational Support - Sewer Fund 650, Department 60-02, OCA Code 600205, Object Level One, Object Level Three, and amounts listed below, to pay the cost thereof.
Object Level Three Amount
3336 $45,500.00
3369 $24,000.00
$69,500.00
Section 3. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.