Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Knight Electric for the installation and replacement of outdated backup electrical generators for the Impound Lot at 2700 Impound Road, and the Division of Fire at the following locations: Fire Station No. 5 at 211 McNaughten Road; Fire Station No. 22 at 3069 Parsons Avenue; Fire Station No. 23 at 4451 Livingston Avenue; Fire Station No. 25 at 739 West 3rd Avenue; and Fire Station No. 27 at 7560 Smokey Row Road. Some of the generators are well past their useful life, and some of these facilities have no backup electrical generators at all. Emergency generators are necessary to ensure the continued operation of these critical public facilities during power outages.
Formal bids were solicited and six companies submitted bids on November 6, 2014 as follows (0 FBE, *HL1, 0 MBE):
*Knight Electric $437,620.00
York Electric, Inc. $502,650.00
Jess Howard Electric $513,104.00
Proline Electric $561,762.00
Dynaelectric $580,844.00
J. Ranck Electric $638,895.00
The Office of Construction Management recommends the bid award be made to the most responsive and responsible bidder, Knight Electric.
Emergency action is requested so the Impound Lot and fire stations will remain in operation during power outages, thereby ensuring ongoing and unimpeded services to the residents of Columbus.
Knight Electric Contract Compliance No. 31-1409432, expiration date August 8, 2016.
Fiscal Impact: The cost of this contract is $437,620.00. Funding is available in the Safety Voted Bond Fund, in the amount of $386,992.50. This legislation authorizes a transfer of $50,627.50 between projects within the Street & Highway Improvement Fund and $150,000.00 between projects within the Safety Voted Bond Fund .
Title
To amend the 2014 Capital Improvement Budget; to authorize the City Auditor to transfer funds within the Street and Highway Improvement Fund and the Safety Voted Bond Fund; and to authorize the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Knight Electric for the installation and replacement of backup electrical generators for the Impound Lot and various Fire Stations; to authorize the total expenditure of $437,620.00 from Safety Voted Bond Fund and the Street and Highway Improvement Fund; and to declare an emergency. ($437,620.00)
Body
WHEREAS, it is necessary to amend the 2014 Capital Improvement Fund and to transfer cash within the Streets and Highway Improvement Fund and Safety Voted Fund; and
WHEREAS, the Department of Finance and Management, Office of Construction Management desires to enter into a contract for the installation and replacement of backup electrical generators for the Impound Lot and various fire stations; and
WHEREAS, formal bids were solicited and six companies responded; and
WHEREAS, Knight Electric is the most responsive and responsible bidder; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management, in that it is immediately necessary to authorize the Director to enter into a contract with Knight Electric for the installation and replacement of backup electrical generators at the Impound Lot and various fire stations to ensure ongoing and unimpeded services to the residents of Columbus; thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2014 Capital Improvements Budget authorized by ordinance 0683-2014 be amended to provide sufficient authority in the appropriate project detail number for this project as follows:
Fund / Project / Project Name / Current C.I.B. / Change / C.I.B. as amended
766 / 766999-100000 / Unallocated Balance Fd. 766 (Street and Highway Imp Carryover) / $2,309,999.00 / ($50,628.00) / $2,259,371.00
766 / 590132-100000 / Facility Improvements (Street and Highway Imp Carryover) / $147,637.00 / $50,628.00 / $198,265.00
701 / 340119-100000 Voted SIT Supported / Fire Station Number 35 /$150,000.00 /($150,000.00) / $0
701 / 330021-100000 Voted SIT Supported / Police Facility Renovation / $3,370,020.00 / $150,000.00 / $3,520,020.00
SECTION 2. That the City Auditor be and is hereby authorized to appropriate the sum of $50,627.50 from the unappropriated balance of the Street and Highway Improvements Fund, Fund 766, and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2014, as follows:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
766 / 766999-100000 / Unallocated Balance Fd. 766 / 06-6600 / 766999 / $50,627.50
SECTION 3. That the City Auditor be and is hereby authorized to transfer cash and appropriation within the Street and Highway Improvement Fund, Fund 766 and the Safety Voted Fund, 701, be authorized as follow:
Transfer from:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
766 / 766999-100000 / Unallocated Balance Fd. 766 / 06-6600 / 766999 / $50,627.50
701 /340119-100000 / Fire Station #35 / 06-6600 / 701119 / $150,000.00
Transfer to:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
766 / 590132-100000 / Facility Improvements / 06-6620 / 591136 / $50,627.50
701 / 330021-100000 / Police Facility Renovation / 06-6620 / 713321 / $150,000.00
SECTION 4. The Finance and Management Director is hereby authorized to enter into a contract on behalf of the Office of Construction Management with Knight Electric for the installation and replacement of backup electrical generators for the Impound Lot and various fire stations.
SECTION 5. That the expenditure of $50,627.50, or so much thereof as may be necessary is hereby authorized to be expended from the Streets and Highways Improvement Fund, number 766 as follows:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
766 / 590132-100000 / Facility Improvements / 06-6620 / 591136 / $50,627.50
SECTION 6. That the expenditure of $386,992.50, or so much thereof as may be necessary is hereby authorized to be expended from the Safety Voted Bond Fund, number 701 as follows:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
701 / 330021-100000 / Police Facility Renovation/ 06-6620 /713321 / $154,047.77
701 / 340103-100000/ Fire Facility Renovation/ 06-6620 / 711103 / $232,944.73
SECTION 7. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 9. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 10. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.