Explanation
1. BACKGROUND:
A. Need. This legislation authorizes the Director of Public Utilities to enter into a construction contract with Kokosing Construction Company, in connection with the Jackson Pike Wastewater Treatment Plant Skimmings Concentrator System Improvements project for the Division of Sewerage and Drainage. This legislation also amends the 2007 Capital Improvements Budget. A loan for these purposes has been received from the Ohio Water Development Authority (OWDA). This legislation will additionally authorize the appropriation of funds from the Water Pollution Control Loan Fund (WPCLF) Loan; and authorize the expenditure of funds from the loan for the construction contract.
The proposed contract with Kokosing Construction Company, is for Contract J209. This contract Work consists of providing two new skimmings concentrator units, skimmings transfer pumps, skimmings grinders, skimmings vault recirculation pumps and associated piping, equipment and structural modifications.
The contract was advertised in the City Bulletin, and bids were received on July 11, 2007, as follows:
1. Kokosing Construction Company | Majority Firm | $5,197,500.00
2. C.J. Mahan Construction Company, LLC | Majority Firm | $6,545,000.00
3. S&D/Osterfeld Mechanical Contractors, Inc. | Majority Firm | $6,622,550.00
The Engineer's construction cost estimate was $5,000,000.00
Award is recommended to the lowest and best, responsible and responsive bidder.
B. Contract Compliance No.: 311023518 (MAJ) (Expires 03/16/2008)
C. Emergency Designation: The Division of Sewerage and Drainage is requesting City Council to designate this ordinance an emergency measure in order to allow for the immediate commencement of this work. This expediency is justified in order to initiate a contract prior to expiration of the bid proposals and avoid possible delays and additional cost in establishing these vital plant facilities.
2. FISCAL IMPACT:
This legislation appropriates a total of $5,197,500.00 from the WPCLF Loan that will be utilized for the subject project. An amendment to the 2007 Capital Improvements Budget is required to establish sufficient funds and budget authority to cover the expenditure upon passage of the ordinance.
Title
To authorize the Director of Public Utilities to enter into a construction contract with Kokosing Construction Company, in connection with the Jackson Pike Wastewater Treatment Plant Skimmings Concentrator System Improvements project, for the Division of Sewerage and Drainage; to authorize the appropriation and expenditure of $5,197,500.00 from the Ohio Water Pollution Control Loan Fund; to amend the 2007 Capital Improvements Budget; for the Division of Sewerage and Drainage; and to declare an emergency. ($5,197,500.00)
Body
WHEREAS, three competitive bids for construction of the Jackson Pike Wastewater Treatment Plant Skimmings Concentrator System Improvements, Contract J209, were received and opened July 11, 2007 in the offices of the Director of Public Utilities; and
WHEREAS, the Ohio Water Development Authority (OWDA) approved a loan to the City of Columbus on September 27, 2007, in the amount of $5,197,500.00, identified as OWDA Account Number 4778 for the above listed project with eligible costs including the construction contract and contingency; and
WHEREAS, the Division of Sewerage and Drainage engineering personnel have determined it necessary to enter into a construction contract with Kokosing Construction Company, in order to provide for construction of the Jackson Pike Wastewater Treatment Plant Skimmings Concentrator System Improvements capital improvements project, Contract J209; and
WHEREAS, it is immediately necessary to appropriate the proceeds from the aforementioned loan, authorize the expenditure of funds required to award the subject contract, and provide the requisite budget authority for said award; and
WHEREAS, it is necessary to authorize an amendment to the 2007 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Sewerage and Drainage, Department of Public Utilities, in that it is immediately necessary for this Council to authorize the Director of Public Utilities to execute a construction contract with Kokosing Construction Company, in connection with the Jackson Pike Wastewater Treatment Plant Skimmings Concentrator System Improvements project, in order to initiate a contract prior to expiration of the bid proposals; and avoid possible delays and additional cost in establishing these vital plant facilities; for the immediate preservation of the public health, peace, property, and safety; Now, Therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the proceeds from the Ohio Water Development Authority Loan No. 4778, for the Jackson Pike Wastewater Treatment Plant Skimmings Concentrator System Improvements project; and funds from the unappropriated monies in Fund No. 666, the amount of $5,197,500.00 that includes funding for the cost of construction, is hereby appropriated to the Division of Sewerage and Drainage| Division 60-05| Fund No. 666| Object Level 6624, OCA Code 666255, Project No. 650255.
Section 2. That the Director of Public Utilities be, and hereby is, authorized to enter into a contract with Kokosing Construction Company, 886 McKinley Avenue, Columbus, Ohio 43222, for construction of the Jackson Pike Wastewater Treatment Plant Skimmings Concentrator System Improvements project in accordance with the terms and conditions as shown on the contract on file in the office of the Division of Sewerage and Drainage.
Section 3. That for the purpose of paying the cost of the construction contract, the following expenditure, or as much thereof as may be needed, be and the same is hereby authorized from the WPCLF Loan as follows: Division 60-05; Fund 666; Project- Jackson Pike Wastewater Treatment Plant Skimmings Concentrator System Improvements, Project No. 650255; Object Level 6624, OCA Code 666255, Amount $5,197,500.00.
Section 4. That the 2007 Capital Improvements Budget Ordinance No. 0733-2007 is hereby amended as follows, to provide sufficient budget authority for the execution of the cost agreement stated in Section 1 herein:
Project No. | Project Name | Current Authority | Revised Authority | (Change)
650255 | Jackson Pike Wastewater Treatment Plant Skimmings Concentration System Improvements | $3,495,000 | $5,197,500 | (+$1,702,500)
650252 | Jackson Pike Wastewater Treatment Plant New Headworks | $3,274,000 | $1,571,500 | (-$1,702,500)
Section 5. That the City Auditor is hereby authorized to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project by monies from more than one source.
Section 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
Section 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
Section 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure which shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.