Explanation
Need: The Columbus Health Department has a need for the immediate purchase, installation, and programming of a card access control system and intercom for the foyer of the Health Commissioner's Offices that needs to be integrated into an existing Matrix system at the 240 Parsons Avenue facility. On June 3, 2009, Solicitation No. SO031863 was placed on the City of Columbus Vendor Services website for seven days. All forty-five vendors registered with the City for access control systems and security systems were solicited for bids. Three bids were received (0 MBE, 0 FBE). KNS Services, Inc., was determined to be the lowest, responsive, and responsible bidder. This capital purchase/service contract is being awarded to KNS Services, Inc., in the amount of $4,580.00.
Because the bids are only valid for a limited number of days from the bid closing date, this legislation is submitted as an emergency. The total amount of this expenditure is $4,580.00.
Fiscal Impact: Monies are available for this purchase within the Voted 1999, 2004 Health Department Bonds Fund, Fund No. 706, and are provided for in the 2009 Capital Improvements Budget.
KNS Servives, Inc. Contract Compliance Number 31-1460220 Expiration date 10/31/10.
Title
To authorize the Director of Finance and Management to enter into a contract for the Health Department with KNS Services, Inc., for the purchase, installation, and programming of a card access control system and intercom for the 240 Parsons Avenue facility; to authorize the expenditure of $4,580.00 from the Voted 1999, 2004 Health Department Bonds Fund; and to declare an emergency. ($4,580.00)
Body
WHEREAS, there is a need for the immediate purchase, installation, and programming of a card access control system and intercom for the foyer of the Health Commissioner's Offices that needs to be integrated into an existing Matrix system at the 240 Parsons Avenue facility; and
WHEREAS, bids were sought through the City's Vendor Services webpage, via Solicitation No. SO031863, and, from the three bids received, KNS Services, Inc., was determined to be the lowest, responsive, and responsible bidder; and
WHEREAS, the need for this upgraded system is critical to the efficient operations of the 240 Parsons Avenue facility; and
WHEREAS, an emergency exists in the daily operations of the Department of Health in that it is immediately necessary for the Director of Finance and Management to enter into a contract for the purchase of an access control system and intercom for the Health Department's 240 Parsons Avenue facility for the immediate preservation of the public peace, property, health, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Finance and Management is hereby authorized and directed to enter into a contract with KNS Services, Inc., in the amount of $4,580.00 for the purchase, installation, and programming of a card access control system and intercom at the Health Department's 240 Parsons Avenue facility.
SECTION 2. That the expenditure of $4,580.00 is hereby authorized from the Voted 1999, 2004 Health Department Bonds Fund, Fund No. 706, Project No. 570053-100000, Department of Health, Division No. 50, Object Level One 06, Object Level Three 6644, OCA No. 501713.
SECTION 3. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 5. That for reasons stated in the preamble hereto, which is hereby made a part thereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.