Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to enter into a contract with Carrier Commercial Services for a comprehensive annual service and maintenance contract for the chillers at the Police Academy, 1000 North Hague Avenue, and the Municipal Court building, 375 South High Street.
Formal proposals were opened on February 15, 2008 for five separate buildings. The three other buildings (757 Carolyn Avenue, the Fire Academy, and the Health Department) are not to be awarded at this time due to funding. Five firms submitted proposals. (1 Female*). Individual proposals were submitted for each building.
Police Academy
TP Mechanical $10,303.00
Carrier Commercial Services $21,000.00
*Synergy Mechanical $29,106.00
American Mechanical Group $36,000.00
Air Force One $49,850.00
Municipal Court
TP Mechanical $7,169.00
Carrier Commercial Services $17,000.00
*Synergy Mechanical $27,164.00
American Mechanical Group Did not bid
Air Force One Did not bid
It is the recommendation of the Facilities Management Division to award this contract to the most responsive and responsible bidder, Carrier Commercial Services. TP Mechanical withdrew their bid due to confusion of the scope of the project and the inability to receive insurance on this project.
Emergency action is requested to ensure chiller maintenance is uninterrupted, thereby ensuring air conditioning to these important buildings during the upcoming summer months.
Fiscal Impact: The Facilities Management Division budgeted $20,000.00 for the chiller maintenance agreement at the Municipal Court building. No money is specifically budgeted for the Police Academy. This funding is available through savings on the Division's variable speed drive maintenance contract.
Carrier Commercial Services. Contract Compliance Number 06-0991716, expiration 01/24/2009.
Title
To authorize the Finance and Management Director to enter into contract on behalf of the Facilities Management Division with Carrier Commercial Services for a comprehensive annual service and maintenance contract for the chillers at the Police Academy, 1000 North Hague Avenue and the Municipal Court building, 375 South High Street; to authorize the expenditure of $38,000.00 from the General Fund, and to declare an emergency. ($38,000.00)
Body
WHEREAS, it is necessary to contract for a comprehensive annual service and maintenance contract for the chillers at the Police Academy, 1000 North Hague Avenue, and the Municipal Court building, 375 South High Street, and
WHEREAS, the Facilities Management Division formally bid for said services, and
WHEREAS, it is the recommendation of the Facilities Management Division to award the contract to the most responsive and responsible bidder, Carrier Commercial Services, and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Facilities Management Division, in that it is immediately necessary to authorize the Finance and Management Director to contract with Carrier Commercial Services for a comprehensive annual service and maintenance contract for the chillers at the Police Academy, 1000 North Hague Avenue, and the Municipal Court building, 375 South High Street, ensuring that air conditioning equipment is operating during the summer months, thereby preserving the public health, peace, property, safety, and welfare; now therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to contract with Carrier Commercial Services for a comprehensive annual service and maintenance contract for the chillers at the Police Academy, 1000 North Hague Avenue, and the Municipal Court building, 375 South High Street.
SECTION 2. That the expenditure of $38,000.00, or so much thereof that may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 45-07
Fund: 010
OCA Code: 450044
Object Level 1: 03
Object Level 3: 3372
Amount: $38,000.00
SECTION 3. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.