Explanation
Background: This legislation authorizes the Finance and Management Director to enter into a professional services contract for the Facilities Management Division with Hardlines Design Company for a facility assessment of the South Dorm located at the Health Department headquarters at 240 Parsons Avenue. The ground and first floors of the building are planned to be used for an emergency response/preparedness center, a WIC clinic, and general office areas. The assessment will include architectural, mechanical, electrical, structural and Code assessments. Hardlines will also prepare a conceptual design layout for the WIC program, and prepare a budgetary estimate for the actual renovations.
Requests for Proposals were sent to eight firms: Braun & Steidl Architects, Inc., Hardlines Design Company (FBE), HKI Associates (MBE), Meacham & Apel Architects, Inc., Mull & Weithman Architects, Inc., O.A. Spencer, Inc. (MBE), and Shremshock Architects, Inc. The City received two proposals, from Hardlines Design Company and Shremshock Architects, Inc. Per City Codes 329.11, the Project Manager and Management Analyst II recommended Hardlines Design Company to the Finance and Management Director. The Finance and Management Director agreed to this recommendation. Hardlines was selected due to their research in the renovation of historic buildings. The cost of this contract was negotiated with Hardlines within the context of the available budget.
Emergency action is requested so that the assessment may proceed quickly, thereby facilitating the quick design of a needed WIC clinic.
Fiscal Impact: Sufficient funding for this project is available in the Health Voted Bond Fund. Hardlines Design Company Contract Compliance Number 31-1317832, expiration date 03/04/2007.
Title
To authorize the Finance and Management Director to enter into contract for the Office of Construction Management with Hardlines Design Company for an assessment of the South Dorm at 240 Parsons Avenue; to authorize the expenditure of $50,000.00 from the Health Voted Bond Fund, and to declare an emergency. ($50,000.00).
Body
WHEREAS, the Health Department desires to operate an emergency response/preparedness center, a WIC clinic, and general office areas at the South Dorm at 240 Parsons Avenue, and
WHEREAS, it is necessary to complete a full assessment of the structure before proceeding, and
WHEREAS, it is the recommendation of the Finance and Management Director to contract with Hardlines Design Company in order to provide these needed services, and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management, in that it is immediately necessary to authorize the Finance and Management Director to contract Hardlines Design Company for a building assessment of the South Dorm at 240 Parsons Avenue, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to contract with Hardlines Design Company for an assessment of the South Dorm at 240 Parsons Avenue.
SECTION 2. That the expenditure of $50,000.00, or so much thereof that may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 50-01
Fund: 706
Project: 500503
OCA Code: 501713
Object Level 1: 06
Object Level 3: 6681
Amount: $50,000.00
SECTION 3. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the mayor neither approves or vetoes the same.