City of Columbus - File #: 0812-2011

• File #: 0812-2011
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 5/19/2011
• In control: Public Safety & Judiciary Committee
• On agenda: 6/27/2011
• Final action: 6/28/2011
• Title: To authorize and direct the City Auditor to transfer $20,783.00 within the computer fund budget; to authorize the Municipal Court Clerk to enter into a contract with SHI International Corporation for the provision of software licenses; to authorize an expenditure up to $20,783.00 from the Municipal Court Clerk computer fund; and to declare an emergency. ($20,783.00)

Date	Ver.	Action By	Action	Result
6/28/2011	1	MAYOR	Signed
6/28/2011	1	CITY CLERK	Attest
6/27/2011	1	Columbus City Council	Approved	Pass
6/27/2011	1	COUNCIL PRESIDENT	Signed
6/13/2011	1	CITY ATTORNEY	Reviewed and Approved
6/13/2011	1	MuniCrtClerk Drafter	Sent to Clerk's Office for Council
6/10/2011	1	MuniCrtClerk Drafter	Sent for Approval
6/10/2011	1	Auditor Reviewer	Reviewed and Approved
6/10/2011	1	CITY AUDITOR	Reviewed and Approved
6/10/2011	1	MuniCrtClerk Drafter	Sent for Approval
6/9/2011	1	FINANCE DIRECTOR	Reviewed and Approved
6/9/2011	1	MuniCrtClerk Drafter	Sent for Approval
6/9/2011	1	EBOCO Reviewer	Sent for Approval
6/9/2011	1	ODI DIRECTOR	Reviewed and Approved
6/8/2011	1	Finance Reviewer	Reviewed and Approved
6/8/2011	1	Finance Reviewer	Reviewed and Approved
6/8/2011	1	Finance Reviewer	Reviewed and Approved
6/7/2011	1	MuniCrtClerk Drafter	Sent for Approval
6/6/2011	1	MuniCrtClerk Drafter	Sent for Approval
6/6/2011	1	MUNICRTCLERK DIRECTOR	Reviewed and Approved

Explanation

Background:

This ordinance authorizes the City Auditor to transfer $20,783.00 within the 2011 computer fund budget; authorizes  the Franklin County Municipal Court, Clerk of Court (hereinafter "Municipal Court Clerk") to enter into a contract with SHI International Corporation for the provision of Microsoft Windows Server 2008 R2 Enterprise Software Licenses (hereinafter "software licenses".  The software licenses will provide for more cost effective and reliable support for the workloads at the Municipal Court Clerk's Office.

Bid Information:

On May 10, 2011 an informal bid process was conducted through SO037318, in accordance with Columbus City Codes, Chapter 329.  SHI International Corporation was the lowest bidder.

Contract Compliance Number:  22-3009648

Expiration: 11/16/2011

The company is not debarred according to the excluded party listing system of the Federal Government or prohibited from being awarded a contract according to the Auditor of State unresolved finding for recovery certified search.

Emergency:  Emergency declaration is requested to replace the obsolete software licenses to provide more cost effective and reliable support for the workloads at the Municipal Court Clerk's Office.

Fiscal Impact:   Funds totaling $20,783.00 are available within the Municipal Court Clerk computer fund budget.

Title

To authorize and direct the City Auditor to transfer  $20,783.00 within the computer fund budget; to authorize the Municipal Court Clerk to enter into a contract with SHI International Corporation for the provision of software licenses; to authorize an expenditure up to $20,783.00 from the Municipal Court Clerk computer fund; and to declare an emergency. ($20,783.00)

Body

WHEREAS, it is necessary to transfer funds within Municipal Court Clerk computer fund  to provide sufficient funding for the provision of software licenses for Municipal Court Clerk's Office; and

Whereas, it is necessary to enter into a contract with SHI International Corporation for the provision of software license to provide more cost effective and reliable support for the workloads at the Municipal Court Clerk's Office; and

Whereas, an emergency exists in the daily operations of the Municipal Court Clerk's Office, in that it is immediately necessary to authorize said contract for the provision of software licenses, for the immediate preservation of the public peace, health, safety and welfare, now therefore

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

Section 1.  That the City Auditor be and is hereby authorized and directed to transfer $20,783.00 within the computer fund budget as follows:

Transfer From:

Fund 22 7| Subfund 002 | Department 26-01| OCA 260208 | Object Level One 01| Object Level Three 1101|

Transfer To:

Fund 227 | Subfund 002 | Department 26-01 | OCA 260208 | Object Level One 03 | Object Level Three 3358 |

Section 2.  That the Franklin County Municipal Court is hereby authorized and directed to enter into a contract with SHI International Corporation for the provision of software licenses for Municipal Court Clerk's Office.

Section 3.  That the expenditure of $20,783.00 or so much thereof as may be necessary is hereby authorized to be expended from the Municipal Court Clerk Computer Fund,  fund 227, subfund 02, department 2601, oca 260208, object level one 03, object level three - 3358  to contract with SHI International Corporation.

Section 4.  That for reasons stated in the preamble hereto, where is hereby made a part hereof, this ordinance is hereby declared an emergency measure, which shall take effect and be in force from and after its passage and approved by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.