Explanation
Background: This legislation authorizes the Finance and Management Director to issue purchase orders for ultra low sulfur diesel and bio diesel for the Fleet Management Division. Formal competitive bids for bio and ultra low sulfer diesel fuels were received by the Purchasing Office and a Universal Term contract is in the process of being established through ordinance 1948-2014, with Benchmark Biodiesel, Inc.
Benchmark Biodiesel, Inc., MAJ, CC# 26-1274251 expires 05/16/2016
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract to the Auditor of State unresolved findings for recovery certified search.
Fiscal Impact: The Fleet Management Division spent $4,629,849.94 for bulk bio and ultra low diesel fuels deliveries in 2013. In 2014 Fleet Management has expended or encumbered a total of $3.4 million for diesel Fuel. Additional expenditure necessary through the end of this fiscal year for these fuels is $750,000.00.
Emergency action is requested to ensure an uninterrupted supply of bulk bio diesel and ultra low sulfer diesel fuels. These fuels are used by City vehicles, including Police, Fire and Refuse Collection vehicles.
Title
To authorize and direct the Finance and Management Director to issue purchase orders with Benchmark Biodiesel, Inc. for the provision of bio diesel and ultra low sulfur diesel fuels; to authorize the expenditure of $750,000.00 from the Fleet Management Operating Fund; and to declare an emergency. ($750,000.00)
Body
WHEREAS, the Finance and Management Department, Fleet Management Division, has a need to purchase bio and ultra low sulfer diesel bulk fuels for use by various City department vehicles; and
WHEREAS, a Universal Term contract (UTC) is being established through the formal competitive bid process for these fuels via ordinance 1948-2014; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Fleet Management Division in that it is immediately necessary to issue a purchase order for bio diesel and ultra low sulfer diesel bulk fuels, to ensure an uninterrupted fuel supply for City vehicles, including Police, Fire, and Refuse Collection Division vehicles, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to issue purchase orders with Benchmark Biodiesel, Inc. for Ultra Low Sulfur Diesel and Bio Diesel fuel, in accordance with a pending contract to be established via ordinance 1948-2014.
SECTION 2. That the expenditure of $750,000.00 or so much thereof as may be necessary in regard to the action authorized in Section 1, be and is hereby authorized and approved as follows:
Division: 45-05
Fund: 513
OCA Code: 451347
Object Level One: 02
Object Level Three: 2286
Amount: $750,000.00
SECTION 3. That the monies in the foregoing Sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, nor ten days after passage, if the Mayor neither approves nor vetoes the same.