Explanation
BACKGROUND: This ordinance authorizes the Director of Public Safety, on behalf of the Division of Support Services, to enter into a contract with Harris Stratex Networks for an extended warranty-Maintenance Level Agreement (MLA) for the Microwave Network Equipment which supports the Police and Fire 800 MHz Radio Systems Infrastructure starting June 1, 2009 through May 31, 2010. It is essential that Police and Fire have 24 hour backup maintenance service available in the event of a communications microwave failure. This agreement is being entered into under the Sole Source provision provided in Section 329.07 of the Columbus City Code. Harris Stratex Networks is the only known company that can provide the essential backup service 24 hours a day, seven days a week.
The City of Columbus began the 800 MHz Radio System operations in April 1992. Support Services initiated a new 800 MHz radio system and microwave network infrastructure upgrade in 2007, utilizing Homeland Security funding. The warranty period (2 years) has expired on this equipment purchase. This contract will provide 24 hour backup field engineering support, repair, and exchange of equipment.
Contract Compliance: Contract Compliance Number 77-0016028 - Expires: 05/07/2011
Emergency Designation: Emergency designation is requested for this ordinance due to maintenance warranty expiration date of May 31, 2009.
FISCAL IMPACT: This ordinance authorizes an expenditure of $13,083 from the Division of Support Services 2009 General Fund operating budget. This is the first year of this contract. The original equipment had a two year warranty that expires this year. Because of the two year warranty period, there were no expenses for these services in 2008 or 2007.
Title
To authorize and direct the Director of Public Safety, on behalf of the Division of Support Services, to enter into a contract with Harris Stratex Networks for an extended warranty-Maintenance Level Agreement (MLA) for the Microwave Network Equipment which supports the Police and Fire 800 MHz Radio Systems Infrastructure in accordance with the sole source procurement provisions of the Columbus City Codes; to authorize the expenditure of $13,083 from the General Fund; and to declare an emergency. ($13,083)
Body
WHEREAS, the Division of Support Services is responsible for Police and Fire communications systems; and
WHEREAS, the Division of Support Services has a need to enter into contract with Harris Stratex Networks for an extended warranty-Maintenance Level Agreement (MLA) for the 800 MHz Radio System and Microwave Network Infrastructure that supports Police and Fire, and provides 24 hour backup field engineering support, repair, and exchange of equipment in the event of a communications microwave failure; and
WHEREAS, Harris Stratex Networks is the only known company that can provide essential backup service 24 hours a day, seven days a week, to the systems; and
WHEREAS, this agreement is being established under the Sole Source Provision provided in Section 329.07 of the Columbus City Codes; and
WHEREAS, an emergency exists in the usual daily operations of the Department of Public Safety, Division of Support Services, in that it is immediately necessary to enter into contract to support the Police and Fire communications systems, thereby preserving the public peace, health, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS
SECTION 1. That the Director of Public Safety be and is hereby authorized and directed to enter into a Service Maintenance Agreement with Harris Stratex Networks for the Police and Fire 800 MHz Radio System and Microwave Network Infrastructure for the period June 1, 2009 through May 31, 2010.
SECTION 2. That this agreement is made in accordance with the Sole Source provision of Section 329.07 of the Columbus City Code.
SECTION 3. That for the purpose stated in Section 1 hereof, the expenditure of $13,083, or so much thereof as may be needed, is hereby authorized from:
Div. 30-02 | Subfund: 010 | Obj. Level 2: 03 | Obj. Level 3: 3372 | OCA: 320104 | Amount: $13,083
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.