Explanation
BACKGROUND:
This legislation authorizes the Director of the Department of Development to waive the competitive bidding requirement of Columbus City Code Chapter 329 and enter into contract with various contractors that provide emergency home repair services to low and moderate-income households in Columbus. Emergency repair services will include heating, plumbing, electrical and other emergency home repairs needed to protect the health and safety to correct substandard and deteriorating conditions of homes owned by low and moderate- income household citizens of Columbus.
Five companies responded to a Request for Qualifications (RFQ008299) and all those who responded were selected, although one contractor later withdrew.
The selected companies and contract amounts are:
American Mechanical (vendor number 0074882, expiration: 2/27/19): $100,000;
Ohio Mechanical (vendor number 005774, expiration: 6/18/20): $50,000;
Watt 1 (vendor number 021699, expiration 1/29/20): $50,000; and
TFH-EB dba The Water Works (vendor number: 014210, expiration: 10/17/18): $25,000.
The Community Development Block Grant Affordable Housing Opportunity Program (AHOP) represents the City's commitment to the preservation and production of housing units affordable to very-low, low and moderate-income individuals. Funds will be used to meet housing needs identified in the Consolidated Plan.
Emergency action is necessary to allow for the continuation of emergency repair services.
FISCAL IMPACT:
Funding is available in the amount up to $225,000.00 in 2018 CDBG funds to contract with contractors to provide for the Emergency Repair Program.
Title
To authorize the Director of the Department of Development to waive the competitive bidding provisions of Columbus City Code Chapter 329; to enter into contract with various contractors that provide emergency home repair services to low and moderate-income households in Columbus; to authorize the expenditure of $225,000.00 from the Community Development Block Grant fund; and to declare an emergency. ($225,000.00)
Body
WHEREAS, the Department of Development, Housing Division desires to administer the CDBG Affordable Housing Opportunity Program from the Community Development Block Grant fund to allow for the expenditure of funds for the Emergency Repair Program; and
WHEREAS, these monies will be used to provide emergency home repair services necessary to preserve the supply of decent, safe, sanitary and affordable housing; and
WHEREAS, the Department of Development desires to enter into agreements with four contractors to provide materials and services related to the Emergency Repair Program; and
WHEREAS, American Mechanical (vendor number: 0074882, expiration: 2/27/19), Ohio Mechanical (vendor number: 005774, expiration: 6/18/20), Watt 1 (vendor number: 021699, expiration 1/29/20), and TFH-EB dba The Water Works (vendor number: 014210, expiration: 10/17/18) responded to a Request for Qualifications (RFQ008299) and were selected; and
WHEREAS, in order to obtain services from all contractors that responded to the Request for Proposals at a uniform cost, the competitive bidding provisions of the Columbus City Code Chapter 329 must be waived; and
WHEREAS, emergency action is necessary to allow for the continuation of emergency repair services; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Development, Housing Division, in that it is immediately necessary to expend said funds thereby preserving the public health, peace, property, safety, and welfare; and NOW, THEREFORE:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Development is authorized to enter into contracts with the vendors listed below to provide emergency home repair services to correct substandard and deteriorating conditions of homes owned by low and moderate- income households.
|
American Mechanical |
vendor# 0074882, expiration 2/27/19 |
$100,000.00 |
|
Ohio Mechanical |
vendor # 005774, expiration 6/18/20 |
$50,000.00 |
|
Watt 1 |
vendor # 021699, expiration 1/29/20 |
$50,000.00 |
|
TFH-EB dba The Water Works |
vendor # 014210, expiration 10/7/18 |
$25,000.00 |
SECTION 2. That for the purpose as stated in Section 1, the expenditure of $225,000 from the CDBG Affordable Housing Opportunity Fund or so much thereof as may be necessary, is hereby authorized from the Community Development Act, Fund 2248, Object Class 03, Contractual Services per the accounting codes in the attachment to this ordinance.
SECTION 3. That this Council finds it in the best interests of the City to waive the competitive bidding provisions of Chapter 329 of the Columbus City Code.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.