Explanation
Background:
The purpose of this legislation is to authorize the appropriation and transfer of $753,600.00 from the Special Income Tax Fund No. 430 to the Voted 2008 Parks and Recreation Bond Fund No. 702 to cover the costs of the Asphalt Improvements 2011 Project.
Bids were received by the Recreation and Parks Department on June 21, 2011 for the Asphalt Improvements 2011 Project as follows:
Status Base Bid Amount
M&D Blacktop MAJ $715,975.00
B&C Blacktop MAJ $479,000.00 - Did not bid all items
Columbus Asphalt MAJ $565,481.00 - Did not bid all items
Decker Construction MAJ $688,952.09 - Did not bid all items
Contractors were not required to bid on each of the three items in the invitation, however, M&D Blacktop was the only contractor to bid on all three items and the combined total of their bid makes them the best and lowest responsive bidder.
Project work consists of:
Item #1
Base Bid - for asphalt renovation, new installation of speed humps, asphalt, parking blocks, gravel lot renovation, drainage, and striping at Duranceau Park, Goodale Park, Lazelle Woods Park, Lincoln Park, Mock Park, Rhodes Park, Topiary Park, Westgate Park and Whetstone Park.
Alternate 2 - installation of seal and chip parking lot at Cultural Arts Center.
Alternate 3 - the replacement of parking lot at Lou Berliner Park Athletic Complex.
Item #2
Base Bid - for Sports Court repair, crack fill, color coating, striping, fencing, and tennis posts at Blackburn Park, Driving Park, Indian Mound Park, and Westgate Park.
Item #3
Base Bid - for golf cart path removal and replacement at Champions Golf Course.
Principal Parties:
Pavement Protectors, Inc. dba M&D Blacktop Sealing
Mark Nance (Contact)
2020 Longwood Ave.
Grove City, OH 43123
614-875-9989
311131599 expires 6/24/12
Fiscal Impact:
The transfer of $753,600 from the Special Income Tax Fund to the Voted 2008 Parks and Recreation Bond Fund is a temporary measure until the City sells notes or bonds to fund these improvements.
Emergency Justification:
An emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to enter into said contract so that work can begin as soon as possible so that parking lots, drives and walkways can be made safer for the public.
Title
To authorize the appropriation and transfer of $753,600.00 from the Special Income Tax Fund to the Voted 2008 Parks and Recreation Bond Fund; to authorize and direct the Director of Recreation and Parks to enter into contract with Pavement Protectors, Inc., dba M&D Blacktop Sealing, for the Asphalt Improvements 2011 Project; to authorize the expenditure of $753,600.00 from the Voted Recreation and Parks Bond Fund; and to declare an emergency. ($753,600.00)
Body
WHEREAS, the City will sell notes or bonds to fund this project and will reimburse the Special Income Tax Fund, and this transfer should be considered as a temporary funding method; and
WHEREAS, Bids were received by the Recreation and Parks Department on June 21, 2011for the Asphalt Improvements 2011 Project and will be awarded Pavement Protectors, Inc. dba M&D Blacktop Sealing on the basis of the lowest and best responsive and responsible bid; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to enter into contract with Pavement Protectors, Inc. dba M&D Blacktop Sealing to begin as soon as possible so that parking lots, drives and walkways can be made safer for the public; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That from the unappropriated monies in the Special Income Tax Fund No. 430, and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2011, the sum of $753,600 is appropriated to the City Auditor, Department No. 22-01, Object Level 3 - 5502, OCA Code 902023.
SECTION 2. That the City Auditor is hereby authorized to transfer said funds to the Voted 2008 Parks and Recreation Bond Fund at such time as is deemed necessary by the City Auditor and to expend said funds, or so much thereof as may be necessary.
SECTION 3. That the Director of Recreation and Parks be and is hereby authorized to enter into contract Pavement Protectors, Inc. dba M&D Blacktop Sealing, for the Asphalt Improvements 2011 Project.
SECTION 4. That the amount of $753,600.00 is hereby appropriated from Special Income tax fund to the Voted 2008 Parks and Recreation Bond Fund as follows:
Project Project Object OCA
Fund Type Division Fund No. Title Level 3 Code Amount
Capital Proj. 51-01 702 510017-100002 Hard Surface 6620 721702 $500,000.00
Capital Proj. 51-01 702 510017-100003 Hard Surf, Tennis 6620 721703 $253,600.00
SECTION 5. That the expenditure of $753,600.00, or so much thereof as may be necessary, be and is hereby authorized from the Voted 2008 Parks and Recreation Bond as follows, to pay the cost thereof:
Fund Object OCA
Fund Type No. Proj. No. Proj. Title Level 3 Code Amount
Voted Bond 702 510017-100002 Hard Surface 6620 721702 $500,000.00
Voted Bond 702 510017-100003 Hrd Surface,Tennis 6620 721703 $253,600.00
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unemcumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be so made from a project account funded by monies from more than one source.
SECTION 8. That upon obtaining other funds for this project the City Auditor is hereby authorized to repay the Special Income Tax Fund the amount transferred under Section 4, above; and said funds are hereby deemed appropriated for such purpose.
SECTION 9. That the City intends that this ordinance constitutes an "official intent" for purposes of Section 1.150-2(e) of the Treasury Regulations promulgated pursuant to the Internal Revenue Code of 1986 as amended.
SECTION 10. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves or vetoes the same.