Explanation
Background: This legislation authorizes and directs the Finance Director to issue a purchase order to Sutphen Corporation for the repair of Brass Tag 17236, a 2001 Aerial Platform Fire Truck, owned by the Fire Division. On December 16, 2004, the unit was stopped at a traffic signal at US 40 and Rosemill and sustained damages after being hit in the right rear corner by a 1998 Chevrolet Blazer. The aerial truck is to be repaired by Sutphen Corporation, the sole authorized Sutphen repair center for the State of Ohio. The Fleet Management Division requests waiving the formal competitive bidding requirements due to the fact that Sutphen Corporation is the sole authorized repair center for the State of Ohio. Sutphen Corporation has provided the Fleet Management Division with a written repair estimate in the amount of $25,563.40. The requested $30,000.00 will cover repairs that may be needed in addition to the initial estimate.
Fiscal Impact: The Fleet Management Division 2005 Budget has sufficient appropriation authority to cover the estimated $30,000.00 cost of the repairs. A replacement Aerial Platform would cost an estimated $670,000.00. Sutphen Corporation CC#310671786, expiring 10/07/2007, is a majority vendor.
Emergency action is requested so that the Fire Division can return this Sutphen Aerial Platform Fire Truck to service as quickly as possible.
Title
To authorize and direct the Finance Director to establish a purchase order for the Fleet Management Division to repair a Sutphen Aerial Platform Fire Truck for the Fire Division, to authorize the expenditure of $30,000.00 from the Fleet Management Services Fund, to waive the competitive bidding requirements of the Columbus City Codes, and to declare an emergency. ($30,000.00)
Body
WHEREAS, Brass Tag 17236, a Sutphen Aerial Platform Fire Truck was damaged in an accident, and
WHEREAS, Brass Tag 17236, a Sutphen Aerial Platform Fire Truck, is in need of immediate repair, and
WHEREAS, Sutphen Corporation is the sole authorized repair center for the State of Ohio for Sutphen equipment, and
WHEREAS, it is necessary to waive the formal competitive bid requirements of the Columbus City Codes, and
WHEREAS, an emergency exists in the usual daily operation of the Fleet Management Division, Public Service Department, in that it is immediately necessary to establish a purchase order for the repair of Brass Tag 17236, to return the Sutphen Aerial Platform Fire Truck to service as quickly as possible, thereby preserving the public health, peace, property, safety, and welfare, now, in which the emergency is set forth and defined in a preamble thereto therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Finance Director be and hereby is authorized and directed to issue a purchase order to Sutphen Corporation, CC# 310671786 for the repair of Brass Tag 17236, a Sutphen Aerial Platform Fire Truck.
Section 2. That the expenditure of $30,000.00, or so much thereof as may be needed, is hereby authorized and directed to be expended from the Fleet Maintenance Fund, 513, Department No. 59-05, Object Level One 03, Object Level Three 3373, OCA Code 591347 to pay the cost thereof.
Section 3. That in accordance with Section 329.27 of the Columbus City Codes, City Council finds it to be in the best interest of the City of Columbus that the competitive bidding requirements of Section 329.06 of the Columbus City Codes be and are hereby waived.
Section 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.