Explanation
BACKGROUND: For the option to purchase Thorogood Fire Boots for the Division of Fire, Department of Public Safety. The term of the proposed option contract would be up to and including three years from contract execution date with the option to renew for two additional one year periods. The Purchasing Office opened formal bids on October 12, 2006.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation SA002181). Eighteen (18) bids were solicited (MAJ:17, FBE:1, ); Four (4) bids were received (MAJ: 4).
The Purchasing Office is recommending award of one contract to the lowest, responsive, responsible and best bidder:
Finley Fire Equipment Co. Inc. MAJ, CC# 310816583 Expires 1/22/07, Award all items (Items 1 and 2).
Total Estimated Annual Expenditure: $43,050.00
This Company is not debarred according to the Excluded Parties listing of the Federal Government and is not listed in the Auditor of State database for Findings for Recovery.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Universal Term Contract Fund. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance & Management Director to enter into a UTC contract for the option to purchase Thorogood Fire Boots with Finley Fire Equipment Co., Inc. to authorize the expenditure of one dollar to establish the contract from the Purchasing UTC Contract Fund, and to declare an emergency. ($1.00).
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids that opened on October 12, 2006 and four (4) companies responded with quotes with Finley Fire Equipment Co. Inc. meeting the bid requirements and offering the lowest prices, and
WHEREAS, the Public Safety Department/Division of Fire recommended award to the lowest, responsive, responsible and best bid and the Purchasing Office agrees, and
WHEREAS, this ordinance addresses Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for City agencies to efficiently maintain their supply chain and service to the public; and
WHEREAS, in order to ensure Thorogood Fire Boots are supplied without interruption to new recruits and existing Division of Fire men and women firefighters, this is being submitted for consideration as an emergency measure; and
WHEREAS, an emergency exists in the usual daily operation of the Purchasing Office in that it is immediately necessary to enter into a contract(s) for an option to purchase Fire Uniforms, thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance & Management Director be and is hereby authorized and directed to enter into the following contract for an option to purchase of Thorogood Fire Boots in accordance with Solicitation No. SA002181 as follows:
Finley Fire Equipment Co., Inc., All Items, Amount $1.00.
SECTION 2. That the expenditure of $1.00 is hereby authorized from the Purchasing UTC Contract Fund, Organization Level 1: 45-50, Fund: 05-517, Object Level 3: 2270, OCA: 450020, to pay the cost thereof.
SECTION 3. That for the reason stated in the preamble here to, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither appr