Explanation
This legislation authorizes the Director of Public Utilities to enter into a contract modification with CTL Engineering, Inc. for construction administration and inspection services for the Department of Public Utilities (DPU) Permits Section.
The vendor will perform private development water inspections from tap to meter inlet and associated services, to include:
• Single family homes small diameter (3/4”) taps and service line installs.
• Commercial water (in most cases large diameter 4” and up) taps, ductile iron service installations, concrete cradle and backing inspections on the DI, and to witness pressure test and flush on the domestic and fire service lines.
• Proper documentation of all inspection items, including materials used, type of bedding, location of taps, and creation of a Water Service Report.
• Ensuring installations conform to the City’s 2018 Construction and Materials Specifications Book (CMSC), approved materials, water standard drawings, and, when applicable, to the approved Water Service Plan.
This Ordinance is being submitted in accordance with the relevant provisions of Chapter 329 of City Code pertaining to contract modifications.
1. Amount of additional funds: The total amount of additional funds needed for this second contract modification is $60,000.00.
2. Reason additional funds were not foreseen: This is a three-year capital-funded agreement for fiscal years 2023 - 2025 and modifications were anticipated and explained in the original legislation under Ordinance 0849-2023. This modification adds operating funds due to immediate needs for the Permits section.
3. Reason other procurement processes were not used: This is a multi-year contract that will be modified as required to provide construction administration and inspection services for construction projects that bid during the three year (2023-2025) time frame.
4. How was cost determined: The cost of this modification was determined by using the existing rates and allowable expenses already established for this contract.
PROCUREMENT:
The Department of Public Utilities advertised a Request for Proposals on the Vendor Services and Bonfire websites from 10/14/22 through 11/18/22 in order to solicit proposals for the Construction Administration and Construction Inspection Services 2023-2025 contracts with the intention of awarding contracts to multiple companies. Proposals were received from the following companies:
|
Name |
CC No. |
Exp. Date |
City/State |
Status |
|
CTL Engineering |
CC-004209 |
7/31/2024 |
Columbus, OH |
MBE |
|
DLZ Ohio |
CC-004939 |
4/29/2024 |
Columbus, OH |
MBE |
|
EMH&T |
CC-004214 |
11/16/2024 |
Columbus, OH |
MAJ |
|
FAR Group |
None |
None |
Stafford, VA |
Unknown |
|
Resource Intl. |
CC-004197 |
5/31/2023 |
Columbus, OH |
WBE |
|
Smoot Construction |
CC-004871 |
6/30/2023 |
Columbus, OH |
MBE |
|
Stantec |
CC-000462 |
7/28/2023 |
Columbus, OH |
MAJ |
|
True Inspection |
CC-011399 |
10/19/2024 |
Columbus, OH |
MBE |
|
Anser Advisory |
CC-041113 |
3/3/2024 |
Columbus, OH |
MAJ |
|
Hill International |
CC-000990 |
11/9/2024 |
Columbus, OH |
MAJ |
|
Mannik Smith |
CC-006578 |
10/11/2024 |
Columbus, OH |
MAJ |
|
PRIME CMS |
CC-024771 |
10/4/2024 |
Columbus, OH |
MAJ |
All proposals were considered responsive and were evaluated by the evaluation committee. The six companies with proposals scored the highest by the evaluation company were offered contracts. The six companies (in score order) are: Resource International; DLZ; CTL Engineering; EMH&T; PRIME CMS; and Stantec.
As part of their proposal, CTL Engineering has proposed the following five subcontractors to perform contract work:
Company Name City/State ODI Certification Status
Black & Veatch Columbus MAJ
Hill International Columbus MAJ
Dynotec Columbus MBE
Ascension Construction Solutions Columbus MBE
E.P. Ferris Columbus MAJ
The certification of the above companies was in good standing at the time the bid was awarded.
MINORITY AND WOMAN OWNED BUSINESS ENTERPRISE & SMALL LOCAL BUSINESS ENTERPRISE PROGRAM:
This contract opportunity was submitted to the City’s Office of Diversity and Inclusion (ODI) for review and assignment of an MBE/WBE goal prior to bidding. ODI determined there was not an opportunity for MBE/WBE participation in this contract and did not assign a goal. This contract was not bid with a City of Columbus MBE/WBE Program goal and the requirements of the City’s MBE/WBE Program are not applicable to this contract. CTL Engineering, Inc. is ODI certified as an MBE company.
SUPPLIER:
CTL Engineering, Inc. | EIN on file | D365 Vendor #004209 | Expires 5/20/2024 |
The company holds MBE status.
CTL Engineering, Inc. is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT:
$60,000.00 is available and needed for this contract modification.
$25,233.45 has been spent in 2023
$0.00 was spent in 2022
$0.00 was spent in 2021
EMERGENCY DESIGNATION:
This ordinance is being submitted as an emergency in order to allow the Department of Public Utilities Permits Section to outsource inspection work that cannot be completed due to low staffing levels.
Title
To authorize the Director of Public Utilities to enter into a contract modification with CTL Engineering, Inc. for construction administration and inspection services for the Department’s Permits Section; to authorize the expenditure of $60,000.00 from the Water Operating Fund; and to declare an emergency. ($60,000.00)
Body
WHEREAS, The Department of Public Utilities (DPU) Permits Section has a need for private inspection services for inspections that cannot be performed due to low staffing levels; and
WHEREAS, The Department of Public Utilities has a capital-funded contract, authorized by Ordinance 0849-2023 and later modified by Ordinance 2061-2023, that provides similar services; and
WHEREAS, this contract opportunity was submitted to the City’s Office of Diversity and Inclusion (ODI) for review and assignment of an MBE/WBE goal prior to bidding and ODI determined there was not an opportunity for MBE/WBE participation in this contract and did not assign a goal; and
WHEREAS, the Department of Public Utilities advertised a Request for Proposals for Construction Administration and Construction Inspection Services from 10/14/22 through 11/18/22; and
WHEREAS, CTL Engineering, Inc. was one of six firms selected by the evaluation committee to provide these services and DPU wishes to modify CTL’s contract to include private inspection services for the Permits section; and
WHEREAS, CTL Engineering, Inc. intends to use five subcontractors for some of the work under the contract and their certifications were in good standing at the time of the award; and
WHEREAS, the expenditure of $60,000.00 or so much thereof as may be needed, is hereby authorized in Fund 6000, Water Operating Fund, from object class 03, Services, per the accounting codes attached to this ordinance; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities, in that it is immediately necessary to authorize the Director of Public Utilities to enter into a contract modification with CTL Engineering, Inc. for construction administration and inspection services for the Department of Public Utilities (DPU) Permits Section, without delay, that cannot be completed by City employees due to low staffing levels, all for the immediate preservation of the public health, peace, property and safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to enter into a contract modification with CTL Engineering, Inc., 2860 Fisher Road, Columbus, Ohio 43204, for construction administration and inspection services for the Department of Public Utilities (DPU) Permits Section.
SECTION 2. That this contract is in accordance with the relevant provisions of Chapter 329 of City Code.
SECTION 3. That the expenditure of $60,000.00 or so much thereof as may be needed, is hereby authorized in Fund 6000, Water Operating Fund, from object class 03, Services, per the accounting codes attached to this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure, and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.