Explanation
The purpose of this ordinance is to authorize the Director of Public Utilities to enter into a contract with GEA Mechanical Equipment US, Inc. to provide for the Service / Maintenance of Westfalia Separator Centrifuges and Subcomponents. The sludge produced at the Jackson Pike Wastewater Treatment Plant begins in a liquid form and the centrifuges and subcomponents spin the water out of the sludge to make it a thicker more cake like substance. This thicker sludge is either stored in silos for future use in land application or is sent to the Southwesterly Compost Facility for use in the production of Com-Til.
There is a need to enter into a maintenance service and parts contract to insure continued optimum performance of the thickening centrifuges to support the Jackson Pike Wastewater Treatment Plant processes. This Service / Maintenance contract is intended to cover the regular service and maintenance as specified in the OEM maintenance and instruction manual, which includes inspections, adjustments, repair and wear parts replacement for the thickening centrifuges supplied to the City.
GEA Mechanical Equipment US, Inc., with Headquarters located in Northvale, New Jersey is the Sole distributor and factory authorized repair, service and parts provider for Westfalia Separator Centrifuges and subcomponents manufactured by their parent company GEA Westfalia Separator GmbH, located in Oelde, Germany. This includes but is not limited to parts and components like motors, primary-secondary-gears, bowl shells and conveyor scrolls.
This ordinance is being submitted in accordance with the Sole Source provisions of Columbus City Code 1959, Section 329.07 (e). A letter from the vendor is attached to this ordinance.
This contract covers a three-year period from date of execution. For each year of the three-year contract, funds for the service and parts shall be reviewed and expenditures shall be approved by ordinance of City Council, and the appropriation and certification of funds by the City Auditor. The maximum obligation of the City, for service and parts described in this agreement, is limited to the amount of $100,000.00 for the period of one (1) year from the date of execution. If unforeseen issues or difficulties are encountered that would require additional funding, a modification would be required.
SUPPLIER: GEA Mechanical Equipment US, Inc. (27-4109506), Expires October 2, 2015
GEA Mechanical Equipment US, Inc. does not hold MBE/FBE status.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: $100,000.00 is budgeted and needed for this purchase.
$0.00 was spent in 2012
$0.00 was spent in 2011
Title
To authorize the Director of Public Utilities to enter into contract with GEA Mechanical Equipment US, Inc. to provide for the Service and Maintenance of Westfalia Separator Centrifuges and Subcomponents for the Division of Sewerage and Drainage in accordance with the provisions of Sole Source procurement of the Columbus City Code, and to authorize the expenditure of $100,000.00 from the Sewer System Operating Fund. ($100,000.00)
Body
WHEREAS, the Jackson Pike Wastewater Treatment Plant utilizes Westfalia Separator Centrifuges and Subcomponents in its processes to convert sludge from a watery substance into a thicker more cake like substance, and
WHEREAS, this thicker sludge is either stored in silos for future use in land application or is sent to the Southwesterly Compost Facility for use in the production of Com-Til, and
WHEREAS, there is a need to enter into a maintenance service and parts contract to insure continued optimum performance of the thickening centrifuges to support the Jackson Pike Wastewater Treatment Plant processes, and
WHEREAS, GEA Mechanical Equipment US, Inc., with Headquarters located in Northvale, New Jersey is the Sole distributor and factory authorized repair, service and parts provider for Westfalia Separator Centrifuges and subcomponents manufactured by their parent company GEA Westfalia Separator GmbH, located in Oelde, Germany, and
WHEREAS, it is anticipated that services under this contract will be provided over a period of three years, the maximum obligation for the first year being $100,000.00, with funds being reviewed and approved for each subsequent year of the three year contract. The parties agree that the City's obligation for subsequent years is subject to and conditioned upon approval of City Council, and appropriation and certification of funds by the City Auditor, and
WHEREAS, the City may, at any time during the performance of the services under this Agreement, propose a modification of the Contract by a properly authorized written instrument. With the approval of City Council and execution of such modification by both parties hereto, it shall be fully incorporated into this Contract and shall govern all subsequent performance under the Contract, and
WHEREAS, this ordinance is being submitted in accordance with the Sole Source provisions of Columbus City Code 1959, Section 329.07 (e), and
WHEREAS, the Department of Public Utilities, Division of Sewerage and Drainage wishes to enter into a Service / Maintenance contract for a period of one (1) year from the date of execution; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and is hereby authorized to enter into a contract with GEA Mechanical Equipment US, Inc. for Service / Maintenance of Westfalia Separator Centrifuges and Subcomponents for the Division of Sewerage and Drainage in such form and including such terms and conditions as are approved by the City Auditor and City Attorney.
SECTION 2. That said firm shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
SECTION 3. That the expenditure of $100,000.00 or so much thereof as may be needed, be and the same hereby is authorized from the Sewer System Operating Fund, Fund 650, Department 60-05, to pay the cost of this contract as follows:
OCA: 605030
Object Level 1: 03
Object Level 03: 3372
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That this Council finds it in the best interest to enter into the agreement in accordance with the Sole Source provisions of Columbus City Code 1959, Section 329.07 (e).
SECTION 6. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.