Explanation
Background: The Transportation Division is responsible for sweeping the City's roadway system. To accomplish this mission the Division requires three 3-wheeled street sweepers. These sweepers will replace older units that are beyond their useful service lives and will provide for a more reliable fleet to carry out services provided by the Division.
Bids were advertised in the City Bulletin and were received by the Purchasing Office on July 15, 2004 for Bid SA-001195GRW as follows:
Vendor / Sweeper / Three Unit Cost / Status
The McLean Company / Johnston 3000 / $306,309 / Majority
Jack Doheny Supplies Ohio, Incorporated / Elgin Pelican / $358,062 / Majority
The lowest bidder, the McLean Company, was judged to be non-responsive in that they failed to meet item 1.1 of the specifications that required a forward dumping unit. The requirement for a forward dumping unit is based on operational considerations. Given the close quarters under which sweepers sometime work the operators and supervisors do not feel it is advisable or safe to utilize a rear-dumping unit. The next lowest bidder, Jack Doheny Supplies Ohio, Incorporated, was judged to be the lowest, best, most responsive and most responsible bidder. It is recommended that the contract be awarded to Jack Doheny Supplies Ohio, Incorporated, contract compliance #38-3148955, for three units for $358,062.00 in accordance with their bid proposal.
Fiscal Impact: The Transportation Division budgeted $3.2 million for equipment in the 2004 Capital Improvements Budget. Thus far in 2004, the Division has spent $362,701 of the equipment budget. This ordinance authorizes an expenditure of $358,062.00. Including this ordinance, another $2.14 million in equipment legislation is pending before Council. The remaining balance will be used to purchase additional vehicles before the end of 2004. The Division spend approximately $700,000 in 2003 to purchase dump trucks with plows.
Emergency action is requested to ensure that the street sweepers are available for use as soon as possible.
Title
To authorize the Finance Director to enter into a contract for the purchase of three 3-wheeled street sweepers from Jack Doheny Supplies Ohio, Incorporated, for the Transportation Division; to authorize the expenditure of $358,062.00 from the 1995, 1999 Voted Streets and Highways Fund, and to declare an emergency. ($358,062.00)
Body
WHEREAS, the Transportation Division is responsible for sweeping the City's roadway system; and
WHEREAS, the Transportation Division is in need of three 3-wheeled sweepers; and
WHEREAS, funds are budgeted and available in the 1995, 1999 Voted Streets and Highways Fund for this expense; and
WHEREAS, an emergency exists in the usual daily operations of the Public Service Department, Transportation Division, in that it is immediately necessary to purchase three 3-wheeled street sweepers to ensure their availability for use as soon as possible, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance Director is hereby authorized to enter into a contract with Jack Doheny Supplies Ohio, Incorporated, Twinsburg, OH 44087, for the purchase of three 3-wheeled sweepers in accordance in accordance with the specifications on file in the Purchasing Office.
SECTION 2. That the sum of $358,062.00, or so much thereof as may be needed, is hereby authorized to be expended from fund 704, the 1995, 1999 Voted Streets and Highways Fund, Department No. 59-09, Object Level One Code 06, Object Level Three Code 6651, OCA Code 644385 and Project 530020.
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.