Explanation
Background: This legislation authorizes the Finance and Management Director to enter into a professional services contract for the Facilities Management Division with HKI Associates, Inc. for architectural and engineering services in order to produce detailed plans for the exterior renovation of the John Maloney Health Center, 1833 Parsons Avenue. The Center has recently experienced water penetration.
HKI Associates, Inc. will be responsible for design, bid process, and construction administration. The design phase will include the design of exterior renovations. HKI Associates, Inc. is to assess and investigate the facility with special attention to the parapet walls. Upon this inspection, HKI Associates, Inc. will provide options to the City and create a design solution. Other responsibilities will include progressive meetings with the City through completion of agreed upon final product, renderings, drawings, specifications, and the bid process. The construction administration phase will include shop drawings and submittal reviews, RFI and change order process, pay request review/approval, weekly site progress meetings, providing as-built drawings/CAD files, with close out documentation upon completion of the project.
In accordance with Columbus City Code Section 329.11, the Facilities Management Division identified the following firms/contractors regarding the requested service:
Hardlines Design
Harris Design
HKI Associates, Inc.
Mull & Weithman
Ofelda Spencer
Prime Engineering
The firms were all provided with a copy of the RFP (via electronic mail). Of the firms, HKI Associates, Inc. and Mull & Weithman submitted responsive proposals, which were reviewed by the Division's contracts officer and the Division Administrator. After the initial review, the information was shared with the Director of Finance and Management for his selection. The cost of this contract was determined via negotiations between the firm and the Facilities Management Division.
HKI Associates, Inc. was selected under the provisions of Columbus City Codes 329.11.
Emergency action is requested so that any risk that this water penetration will interrupt health care services to City residents will be avoided.
Fiscal Impact: The Health Department has sufficient funding for this project in the Health Voted Bond Fund. HKI Associates, Inc. Contract Compliance Number 31-1305016, expiration date 02/28/2008.
Title
To authorize the Finance and Management Director to enter into contract for the Facilities Management Division with HKI Associates, Inc. for professional services related to the exterior renovation of the John Maloney Health Center, 1833 Parsons Avenue; to authorize the expenditure of $48,500.00 from the HealthVoted Bond Fund, and to declare an emergency. ($48,500.00).
Body
WHEREAS, the City of Columbus desires to renovate the exterior of the John Maloney Health Center, 1833 Parsons Avenue, in order to correct water penetration problems, and
WHEREAS, it is the recommendation of the Finance and Management Director to contract with HKI Associates, Inc. for architectural and engineering services related to the renovation of the exterior of the John Maloney Health Center, 1833 Parsons Avenue, and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Facilities Management Division, in that it is immediately necessary to authorize the Finance and Management Director to contract with HKI Associates, Inc. for professional services associated with the exterior renovation of the John Maloney Health Center, 1833 Parsons Avenue, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to contract with HKI Associates, Inc. for architectural and engineering services associated with the design and construction administration at the John Maloney Health Center, 1833 Parsons Avenue.
SECTION 2. That the expenditure of $48,500.00, or so much thereof that may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 50-01
Fund: 706
Project: 500502
Object Level 1: 06
Object Level 3: 6620
Amount: $48,500.00
SECTION 3. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the mayor neither approves or vetoes the same.