Explanation
BACKGROUND: For the option to purchase Sign Language Interpreter Services for all City agencies. The term of the proposed option contracts would through be November 30, 2009, with the option to renew for one additional year, if mutually agreed. The Purchasing Office opened formal bids on October 12, 2006.
The Purchasing Office advertised and solicited competitive proposals in accordance with Section 329.11 (Solicitation SA001279). Eleven proposals were solicited (MAJ:,11); three (MAJ:3) proposals were received.
The companies are not debarred according to the Excluded Parties listing of the Federal Government and are not listed in the Auditor of State database for Findings for Recovery.
Two contracts are to be awarded, one to a primary contractor, and if the company is unable to provide the services in a timely manner, or if they have a conflict of interest, then the secondary contractor is to be contacted for services.
The Purchasing Office is recommending award of two contracts, one to Reliable Interpreting Agency, as the primary contractor, and one to Deaf Services Center as the secondary contractor, as they are the highest ranked offerors, respectively: Estimated annual expenditure is $20,000.00.
Reliable Interpreting Agency, LLC., CC# 31-1727347, expiration 9/11/08
Deaf Services Center, CC# 31-1329649, expiration 11/27/08
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Purchasing UTC Fund. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance & Management Director to enter into two contracts for the option to purchase Sign Language Interpreter Services with Reliable Interpreting Agency as the primary contractor, and Deaf Services Center as the secondary contractor to authorize the expenditure of two dollars to establish two contracts from the Purchasing/Contract Operation Fund, and to declare an emergency. ($2.00).
Body
WHEREAS, the Purchasing Office advertised and solicited formal proposals on October 12, 2006 and received three responses, and
WHEREAS, the Purchasing Office selected the two highest ranked offerors as primary and secondary contractors, respectively; and
WHEREAS, this ordinance addresses Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and high quality, and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for City agencies to efficiently maintain their supply chain and service to the public; and
WHEREAS, in order to ensure sign language interpreters services are available without interruption to constituents who may require such assistance when acquiring or performing city services, this is being submitted for consideration as an emergency measure; and
WHEREAS, an emergency exists in the usual daily operation of the Purchasing Office in that it is immediately necessary to enter into two contracts for an option to purchase Sign Language Interpreter Services, thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance & Management Director be and is hereby authorized and directed to enter into the following contracts for an option to purchase Sign Language Interpreter Services in accordance with Solicitation SA002179 as follows:
Reliable InterpretingAgency, LLC., as primary contractor for Items: All Services. Amount $1.00.
Deaf Services Center as secondary contractor for Items: All Services. Amount $1.00.
SECTION 2. That the expenditure of $2.00 is hereby authorized from the Purchasing UTC Account, Organization Level 1: 45-50, Fund: 05-517, Object Level 3: 2270, OCA: 450020, to pay the cost thereof.
SECTION 3. That for the reason stated in the preamble here to, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.