City of Columbus - File #: 0541-2006

• File #: 0541-2006
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 3/3/2006
• In control: Administration Committee
• On agenda: 4/3/2006
• Final action: 4/5/2006
• Title: To amend and extend an agreement with Weaver and Short Consulting for accounting and reporting services and to authorize the expenditure of $85,000 from the General Fund and to declare an emergency ($85,000)

Date	Ver.	Action By	Action	Result
4/5/2006	1	ACTING CITY CLERK	Attest
4/4/2006	1	MAYOR	Signed
4/3/2006	1	Columbus City Council	Approved	Pass
4/3/2006	1	COUNCIL PRESIDENT	Signed
3/10/2006	1	CITY AUDITOR	Reviewed and Approved
3/9/2006	1	Auditor Reviewer	Reviewed and Approved
3/9/2006	1	CITY AUDITOR	Reviewed and Approved
3/9/2006	1	CITY ATTORNEY	Reviewed and Approved
3/8/2006	1	ODI DIRECTOR	Reviewed and Approved
3/8/2006	1	Auditor Drafter	Sent for Approval
3/4/2006	1	Auditor Drafter	Sent for Approval
3/3/2006	1	CITY AUDITOR	Reviewed and Approved

Title

To amend and extend an agreement with Weaver and Short Consulting for accounting and reporting services and to authorize the expenditure of $85,000 from the General Fund and to declare an emergency  ($85,000)

Explanation

This ordinance will authorize the City Auditor to amend and extend the agreement for professional accounting and reporting services and to authorize the expenditure of $85,000 therefor. This agreement will allow certain accounting and reporting services to continue uninterrupted. This agreement is with a 50% female owned partnership and will cover a period approximately through the 2006 reporting period.

Fiscal Impact

This expenditure will be made from the currently budgeted funds within the Department of City Auditor.  No additional budgeted funds are being requested.

Body

WHEREAS, it is necessary to continue to comply with accounting and reporting requirements of the Columbus City Charter, the Government Accounting Standards Board and various bond agreements; and

WHEREAS, funds to allow the cost of this amendment are budgeted in the 2006 fiscal year budget for the Department of  City Auditor.

WHEREAS, this Council initially authorized the original contract for these services via Ordinance 1640-2003 adopted July 1, 2003 and continued uninterrupted via Ordinance No. 0314-2004 and 0833-2005.

WHEREAS, uninterrupted service and compliance can best be accomplished by engaging Weaver and Short Consulting (a 50% female-owned partnership) to assist the Department of City Auditor in accounting and reporting matters; and

WHEREAS, an emergency exists in the usual daily operation of the Office of City Auditor in that it is immediately necessary to enter into a contract with Weaver and Short Consulting to allow certain accounting and reporting services to continue uninterrupted, thereby preserving the public health, peace, property, safety and welfare; now, therefore:

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

Section 1.                     To authorize the City Auditor to amend and extend existing contract no. EL003600 with Weaver & Short Consulting.

Section 2.                     An expenditure of $85,000 is hereby authorized for accounting and reporting related services from 2006 General Fund Department of City Auditor appropriations (oca 220111; minor object 3325).

Section 3.                     An expenditure of $85,000 is hereby authorized for services referenced in Section 2 of this ordinance.

Section 4.                     That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.