Explanation
BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a construction contract with Professional Electric Products Company (PEPCO) in the amount of $2,859,150.00 and to encumber the necessary funds in connection with the Dublin Avenue Substation Control / Switchgear Building Project.
The project will involved the purchase of a factory manufactured Control / Switchgear building complete with twenty four (24) feeder breakers, four (4) tie breakers, four (4) main breakers, four (4) 69 kv control panels , six (6) 138 kv control panels, 125 volt D.C. system and miscellaneous control and power wiring. The building will be factory assembled and tested. After the building systems are tested it will be broke down into shipping splits, loaded onto trucks and delivered and reassembled.
The existing switchgear is approximately fifty years old and obsolete. Over the past few years the switchgear has had two major outages due to equipment failures. The new control/switchgear building will resolve both of these issues. In addition the existing switchgear and control panels are located within the old boiler / generator building. This is one of the buildings that a report has indicated that should be demolished.
CONSTRUCTION CONTRACT AWARD: The Director of Public Utilities publicly opened five (5) bids on September 25, 2013. These bids were received from: Central Electric - $2,425,943.10, PEPCO - $2,859,150.00, ABB - $2,983,837.50, Loeb - $3,041,844.75, and Myers Controlled Power - $0.
The lowest and best bid was from PEPCO for $2,859,150.00. Additional information regarding each bidder, description of work, contract timeframe, detailed amounts and sub-contractors can be found on the attached Legislation Information Form.
EMERGENCY LEGISLATION: The Division of Power is requesting City Council to designate this ordinance an emergency measure as there is an immediate need to update the current building and improve system reliability.
FISCAL IMPACT: This project includes $2,859,150.00 for Building Improvements as directed by the Project Engineer, which will be paid from the Electric G.O. Bonds Fund.
CONTRACT COMPLIANCE INFORMATION: Contract Compliance Number, 34-1018087, expires: 07/05/2014, MAJ.
Title
To authorize the Director of Public Utilities to enter into a construction contract with Professional Electric Products Company (PEPCO) for the Dublin Avenue Substation Control / Switchgear Building Project for the Division of Power to authorize the transfer of $2,859,150.00 within the Electricity G. O. Bonds Fund; to amend the 2013 Capital Improvements Budget and to authorize the expenditure of $2,859,150.00 within the Electricity G. O. Bonds Fund; and to declare an emergency. ($2,859,150.00)
Body
WHEREAS, five (5) bid proposals were received and publicly opened in the offices of the Director of Public Utilities on September 25, 2013 for the construction of the Dublin Avenue Substation Control / Switchgear Building Project; and
WHEREAS, PEPCO, was selected as the highest-ranked bidder based upon: proposal quality, competence to perform, project schedule, past performance, ability to perform, and local workforce; and
WHEREAS, it is necessary to authorize the Director of Public Utilities to enter into a construction contract to procure, assemble, deliver, set, and commission one Control/Switchgear Building; and
WHEREAS, it is necessary to transfer money within the Electricity G.O. Bonds Fund for the Dublin Avenue Substation Control / Switchgear Building Project; and
WHEREAS, it is necessary to authorize an amendment to the 2013 Capital Improvements Budget for purposes of providing sufficient funding and spending authority for the aforementioned project expenditure; and
WHEREAS, it is necessary for City Council to authorize the expenditure of funds from the Electricity G. O. Bonds Fund to procure, assemble, deliver, set, and commission one Control/Switchgear Building; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Power, Department of Public Utilities, to authorize the Director of Public Utilities to enter into a construction contract for the Dublin Avenue Substation Control / Switchgear Building, for the preservation of the public health, peace, property, and safety; therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be, and hereby is, authorized to award and execute a contract for construction of the Dublin Avenue Substation Control / Switchgear Building Project with the lowest and best bidder, PEPCO, located at 2225 McKinley Ave., Columbus, Ohio 43204; in the amount of $2,859,150 in accordance with the terms and conditions of the contract on file in the Office of the Division of Power.
SECTION 2. That the City Auditor is hereby authorized to transfer $2,859,150.00 within the Electricity G.O. Bonds Fund, Fund 553, Division of Power Division 60-07, Object Level One 06, Object Level Three 6626, as follows:
TRANSFER FROM:
Project | OCA | Project Name | Amount
670608-100003 | 536083 | Dublin Ave Control Building Demo & Duct | $1,600,000.00
440007-100002 | 553072 | Misc. Electricity Projects Neighborhood Street lighting | $250,000.00
440007-100003 | 553073 | Misc. Electricity Projects Community Centers Street lighting | $100,000.00
670003-100000 | 675017 | Street Lighting | $57,988.00
670772-100000 | 670772 | Alternate 69 KV Feed | $250,000.00
670608-100000 | 670608 | Distribution System Improvements | $601,162.00
TRANSFER TO:
Project | OCA | Project Name | Amount
670608-100002 | 536082 |Dublin Avenue Substation Control / Switchgear Building Project | $2,859,150.00
SECTION 3. That the 2013 Capital Improvements Budget is hereby amended as follows, to provide sufficient budget authority for the cost of the construction contract stated in Section 1 herein:
Proj. No. | Proj. Name | Current Authority | Revised Authority | (Amount of Change)
670608-100003 | Dublin Ave. Smoke Stack Demo | $1,600,000 | $0 | -$1,600,000
440007-100002 | Misc. Electricity Projects Neighborhood Street lighting | $250,000 | $0 | -$250,000
440007-100003| Misc. Electricity Projects Community Centers Street lighting | $100,000 | $0 | -$100,000
670003-100000 | Street Lighting | $65,961 | $7,973 | -$57,988
670772-100000 | Alternate 69 KV Feed | $250,000 | $0 | -$250,000
670608-100000 | Distribution System Improvements | $601,162 | $0 | -$601,162
670608-100002 | Dublin Avenue Substation Control / Switchgear Building Project| $0 | $2,859,150| +$2,859,150
SECTION 4. That for the purpose of paying the cost of the construction contract, the following expenditure, or as much thereof as may be needed, be and the same is hereby authorized as follows: Division 60-07, Fund 553, Project 670608-100002, Object Level One 06, Object Level Three 6626, OCA Code 536082, Amount $2,859,150.00.
SECTION 5. That the said contractor shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Power.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 9. That for the reasons stated in the preamble hereto, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.