Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to enter into contract with Shelly and Sands, Inc. for the Roadway - Blossom Field Blvd - Broad to Westbourne project and to provide payment for construction, construction administration and inspection services.
This contract includes the improvement of approximately 0.32 miles of Blossom Field Boulevard, between East Broad Street and Westbourne Avenue, by resurfacing and pavement removal. In addition to this work, there will be the placement of a roundabout at the intersection of Blossom Field Boulevard/Granite Pointe Drive/Westbourne Avenue. The improvements also include new, full depth pavement, curb and gutter, straight curb, sidewalk, drives, storm sewer system, bioretention cell, shared use path, signage, lighting, and other work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents.
The estimated Notice to Proceed date is January 28, 2026. The project was let by the Office of Support Services through Vendor Services and Bid Express. Three bids were received on December 4, 2025, (all majority) and tabulated as follows:
Company Name Bid Amount City/State Majority/ODI Cert.
Shelly and Sands, Inc. $2,984,493.32 Columbus, OH Majority
Complete General Construction Company $3,278,526.79 Columbus, OH Majority
Strawser Paving Co., Inc. $3,316,052.91 Columbus, OH Majority
Award is to be made to Shelly and Sands, Inc. as the lowest responsive and responsible and best bidder for their bid of $2,984,493.32. The amount of construction administration and inspection services will be $328,294.27. The total legislated amount is $3,312,787.59.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Shelly and Sands, Inc.
The certification of Shelly and Sands, Inc. and all associated subcontractors was in good standing at the time the bid was awarded.
As part of their bid, Shelly and Sands, Inc. has proposed the following subcontractors to work on the project:
Company Name City/State Majority/ODI Certification
A & A Safety, Inc. Amelia, Ohio Majority
Boca Construction, Inc. Norwalk, Ohio Majority
Complete Clearing, Inc. Marengo, Ohio Majority
Complete General Construction Company Columbus, Ohio Majority
Donley Concrete Cutting Company Pickerington, Ohio Majority
Environmental Management Consulting, Inc. Plain City, Ohio Majority
Griffin Pavement Striping, LLC Columbus, Ohio Majority
The Paul Peterson Company Columbus, Ohio Majority
Follow the River Designs LLC McConnelsville, Ohio Majority
2. CONTRACT COMPLIANCE INFORMATION
The contract compliance number for Shelly and Sands, Inc. is CC6043 and expires 1/29/26.
3. PRE-QUALIFICATION STATUS
Shelly and Sands, Inc. and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
4. FISCAL IMPACT
A portion of the funding will come from the Lucent Incentive District TIF Fund, Fund 4427, contributing $2,036,634.23 to the project. An appropriation and transfer of cash is necessary to align spending with the proper project. Funds will need to be appropriated in Fund 4427 and transferred to Fund 7484, the Lucent Incentive District TIF Capital Fund, and then appropriated in Fund 7484.
The remaining balance will come from the E. Broad Dominion TIF Fund, Fund 4428, contributing $1,276,153.36 to the project. An appropriation and transfer of cash is necessary to align spending with the proper project. Funds will need to be appropriated in Fund 4428 and transferred to Fund 7428, the E. Broad Dominion TIF Capital Fund, and then appropriated in Fund 7428.
5. EMERGENCY DESIGNATION
Emergency action is requested in order to begin construction as soon as the construction season begins in order to ensure the safety of the travelling public.
Title
To transfer cash and appropriation between the Lucent Incentive District TIF Fund and the Lucent Incentive District TIF Capital Fund, as well as between the E. Broad Dominion TIF Fund and the E. Broad Dominion TIF Capital Fund; to appropriate funds within the Lucent Incentive District TIF Capital Fund and the E. Broad Dominion TIF Capital Fund; to authorize the Director of Public Service to enter into contract with Shelly and Sands, Inc. for the Roadway - Blossom Field Blvd - Broad to Westbourne project; to authorize the expenditure of up to $3,312,787.59 from the Lucent Incentive District TIF Capital Fund and E. Broad Dominion TIF Capital Fund for the project; and to declare an emergency. ($3,312,787.59)
Body
WHEREAS, the Department of Public Service is engaged in the Roadway - Blossom Field Blvd - Broad to Westbourne project; and
WHEREAS, the work for this project consists of the improvement of approximately 0.32 miles of Blossom Field Boulevard, between East Broad Street and Westbourne Avenue, by resurfacing and pavement removal; in addition to this work, there will be the placement of a roundabout at the intersection of Blossom Field Boulevard/Granite Pointe Drive/Westbourne Avenue; the improvements also include new, full depth pavement, curb and gutter, straight curb, sidewalk, drives, storm sewer system, bioretention cell, shared use path, signage, lighting; and other work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents; and
WHEREAS, Shelly and Sands, Inc. will be awarded the contract for the Roadway - Blossom Field Blvd - Broad to Westbourne project; and
WHEREAS, the Department of Public Service requires funding to be available for the Roadway - Blossom Field Blvd - Broad to Westbourne project for construction expense along with construction administration and inspection services; and
WHEREAS, cash and appropriation must be transferred for Department of Public Service use from the Lucent Incentive District TIF Fund, Fund 4427, to the Lucent Incentive District TIF Capital Fund, Fund 7484, and from the E. Broad Dominion TIF Fund, Fund 4428, to the E. Broad Dominion TIF Capital Fund, Fund 7428 in order to allow the Department of Public Service to administer financial requirements of this project within Funds 7484 and 7428; and
WHEREAS, funds must be appropriated within the Lucent Incentive District TIF Capital Fund and the E. Broad Dominion TIF Capital Fund; and
WHEREAS, it is necessary to authorize an expenditure of up to $3,312,787.59 from the Lucent Incentive District TIF Capital Fund and the E. Broad Dominion TIF Capital Fund for this contract; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director to enter into contract with Shelly and Sands, Inc. to begin construction as soon as the construction season begins in order to ensure the safety of the travelling public, all for the immediate preservation of the public health, peace, property, safety and welfare; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2026, the sum of $2,036,634.23 is appropriated in Fund 4427 (Lucent Incentive District TIF Fund), Dept-Div 4402 (Economic Development), in Object Class 10 (Transfer Out Operating) per the account codes in the attachment to this ordinance.
SECTION 2. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2026, the sum of $1,276,153.36 is appropriated in Fund 4428 (E. Broad Dominion TIF Fund), Dept-Div 4402 (Economic Development), in Object Class 10 (Transfer Out Operating) per the account codes in the attachment to this ordinance.
SECTION 3. That the transfer of $2,036,634.23 or so much thereof as may be needed, is hereby authorized from Fund 4427 (Lucent Incentive District TIF Fund), Dept-Div 4402 (Economic Development) to Fund 7484 (Lucent Incentive District TIF Capital Fund), Dept-Div 5912 (Design and Construction) per the account codes in the attachment to this ordinance.
SECTION 4. That the transfer of $1,276,153.36 or so much thereof as may be needed, is hereby authorized from Fund 4428 (E. Broad Dominion TIF Fund), Dept-Div 4402 (Economic Development) to Fund 7428 (E. Broad Dominion TIF Capital Fund), Dept-Div 5912 (Design and Construction) per the account codes in the attachment to this ordinance.
SECTION 5. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2026, the sum of $2,036,634.23 is appropriated in Fund 7484 (Lucent Incentive District TIF Capital Fund), Dept-Div 5912 (Design and Construction), Project P530161-100220 (Roadway - Blossom Field Blvd - Broad to Westbourne), in Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 6. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2026, the sum of $1,276,153.36 is appropriated in Fund 7428 (E. Broad Dominion TIF Capital Fund), Dept-Div 5912 (Design and Construction), Project P530161-100220 (Roadway - Blossom Field Blvd - Broad to Westbourne), in Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 7. That the Director of Public Service be and is hereby authorized to enter into a construction services contract with Shelly and Sands, Inc., 1515 Harmon Avenue, Columbus, Ohio 43223, for the Roadway - Blossom Field Blvd - Broad to Westbourne project in the amount of up to $2,984,493.32 in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; and to pay for necessary construction administration and inspection costs associated with the project up to a maximum of $328,294.27.
SECTION 8. That the expenditure of $2,036,634.23, or so much thereof as may be needed, is hereby authorized in Fund 7484 (Lucent Incentive District TIF Capital Fund), Dept-Div 5912 (Design and Construction), Project P530161-100220 (Roadway - Blossom Field Blvd - Broad to Westbourne), in Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 9. That the expenditure of $1,276,153.36, or so much thereof as may be needed, is hereby authorized in Fund 7428 (E. Broad Dominion TIF Capital Fund), Dept-Div 5912 (Design and Construction), Project P530161-100220 (Roadway - Blossom Field Blvd - Broad to Westbourne), in Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 10. That funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 11. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 12. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 13. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.