Explanation
Background: This legislation authorizes the Finance and Management Director to modify a professional services contract for the Office of Construction Management with URS Corporation - Ohio for engineering consulting services in order to produce detailed plans for the new Police Division heliport. The original contract was authorized by Ordinance 1361-2006, passed July 26, 2006. Additional costs have resulted due to the unexpected search for a site on which to build the new heliport. The above-referenced ordinance also authorized the City to purchase sixteen (16) acres of land located in the vicinity of Fisher Road and Interstates 70 and 270. The new heliport was to be built on this land, but these plans did not materialize as the Federal Aviation Administration would not approve the site for a new heliport. In the search for a new site, URS Corporation - Ohio was asked to do GIS-surveys and field observations of four other potential sites. Eventually, the City determined that the location at 1960 West Broad Street, formerly owned by the State of Ohio, was best suited for the new heliport. Upon this determination, URS Corporation - Ohio was required to complete substantial work not anticipated in the original scope, including site topography, off-site utilities access, and easement requirements. During this work, URS Corporation - Ohio used the entire contingency in the original contract ($30,000) and more than half of the original design allowance ($20,000 out of a potential $35,000). This modification will provide for the replacement of that contingency and design allowance.
The design contract is for the design of a two story facility with the first floor at approximately 21,000 square feet and the second floor at approximately 10,000 square feet. The first floor is to have an entry/office area, an apparatus bay to properly store seven helicopters, and a maintenance area. The second story is to include a lounge, break area, training rooms, restrooms, a shower area, locker rooms, office areas, and a flight control room. The site is to include adequate parking, three landing pad tarmacs with jet fuel storage, fencing, lighting, and security. All of these design services are to include environmentally responsible components in compliance with the Mayor's policy directive "Get Green Columbus 2005: Environmental Stewardship in the 21st Century."
Responsibilities will also include progressive meetings with the City and the community through completion of agreed upon final product, complete zoning process, renderings, drawings, specifications, and the bid process. The construction administration phase will include shop drawings and submittal reviews, RFI and change order process, pay request review/approval, weekly site progress meetings, providing as built drawings/CAD files, with close out documentation upon completion of the project. The contract will also include an architectural contingency for City requested scope of work changes and unforeseen circumstances.
Emergency action is requested so that the contingency and design allowance on this contract may be reimbursed as quickly as possible, thereby ensuring that work on the new heliport is not delayed due to a lack of funding, thereby providing the citizens of the City of Columbus needed safety services.
Fiscal Impact: The Police Division received $6,840,000.00 in the 2007 Capital Improvements Budget for this project, to include professional services modification, land purchase, and construction. The construction will be bid once the engineering is complete. The total cost of this professional services modification is $50,000.00. The amount of the original contract was $640,000.00. The total amount of this contract is $690,000.00.
URS Corporation - Ohio, Contract Compliance Number 34-0939859, expiration date 08/31/2009.
Title
To authorize the Finance and Management Director to modify a contract for the Office of Construction Management with URS Corporation - Ohio for professional services related to the construction of a new Police Division heliport; to authorize the expenditure of $50,000.00 from the Safety Voted Bond Fund, and to declare an emergency. ($50,000.00).
Body
WHEREAS, City Council approved a contract with URS Corporation - Ohio for the design of a new Police Division heliport to better meet the current and future needs of the residents of Columbus, through Ordinance 1361-2006, passed July 26, 2006, and
WHEREAS, it is necessary to modify said design contract in order to replace funding recently spent on work related to the City's search for a new site for the heliport, and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management, in that it is immediately necessary to authorize the Finance and Management Director to modify a contract with URS Corporation - Ohio for professional services associated with the design and construction administration of a new Police Division heliport, so that the contingency and design allowance on this contract may be reimbursed as quickly as possible, thereby ensuring that work on the new heliport is not delayed due to a lack of funding, thereby providing the citizens of the City of Columbus needed safety services, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to modify a contract with URS Corporation - Ohio for professional services associated with the design and construction administration of the new Police Division heliport.
SECTION 2. That the expenditure of $50,000.00, or so much thereof that may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 30-03
Fund: 701
OCA: 644476
Project: 330032
Object Level 1: 06
Object Level 3: 6681
Amount: $50,000.00
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the mayor neither approves or vetoes the same.