Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to modify and extend a contract with Flooring Foundations, LLC for flooring renovations performed at various City buildings. The original contract was authorized by Ordinance No. 0086-2007, passed January 25, 2007, in the amount of $213,127.00, and then modified by Ordinance No. 1016-2007, in the amount of $55,000.00. The basis of this modification is for unanticipated carpet and flooring installation and for which the invoice was misplaced.
Emergency action is requested so the contract can be closed out and final payment issued to the vendor.
Flooring Foundations, LLC Contract Compliance No. 80-0083697, expiration date November 30, 2012.
Fiscal Impact: The cost of this contract is $7,455.10. The current unencumbered cash balance in the Construction Management Capital Improvement Fund 733, Project 570031-100000, City Hall Renovations, is $19,980.33.
Title
To authorize the Finance and Management Director to modify and extend a contract with Flooring Foundations, LLC to pay for flooring renovations performed at various City buildings; to authorize the expenditure of $7,455.10 from the Construction Management Capital Improvement Fund; and to declare an emergency. ($7,455.10)
Body
WHEREAS, Ordinance No. 0086-2007, passed January 7, 2007, in the amount of $213,127.00 authorized the original contract; and
WHEREAS, Ordinance No. 1016-2007, passed August 13, 2007, in the amount of $55,000.00 modified the contract; and
WHEREAS, this final modification was a result of unanticipated carpet and flooring installation and for which the invoice was misplaced; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management, Facilities Management Division, in that it is immediately necessary to modify the contract with Flooring Foundations, LLC for flooring renovations performed at City buildings, thereby preserving the public health, peace, property, safety, and welfare; now therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. To authorize the Director of Finance and Management to modify and extend a contract for flooring renovations with Flooring Foundations, LLC for flooring renovations performed at various City buildings in 2009. Due to a miscommunication, there were several purchases made after the contract was exhausted. Flooring Foundations, LLC performed flooring renovations after the depletion of allocated funding.
SECTION 2. That the expenditure of $7,455.10 or so much thereof as may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 45-27
Fund: 733
Project: 570031-100000
OCA Code: 733000
Object Level 1: 06
Object Level 3: 6620
Amount: $7,445.10
SECTION 3. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.