Explanation
This ordinance authorizes the Director of the Department of Technology to enter into an agreement with OARnet/OSU, a local non-profit educational institute for continued fiber network and broadband access and related services, in the amount of $81,600.00 (includes $36,000.00 for contingency). The original agreement was authorized by ordinance 0789-2007, which was passed on June 4, 2007 and was most recently authorized on March 6, 2023 with the passage of ordinance 0586-2023.
The City's Department of Technology provides Columbus' residents, visitors and businesses with sustained, reliable and efficient technology services, infrastructure and telecommunications. The City focuses on the delivery and operations of vital IT infrastructure network and telecommunication services, continuous service improvement and solutions to enable customer success. OARnet is the provider of the State of Ohio's 100 gigabit backbone network, which provides transport services to state and local government, education, research, and healthcare communities throughout Ohio. OARnet's network is the broadband gateway to a wide array of shared services designed to ensure Ohio is a technology leader.
With passage of this ordinance, OARnet will be authorized to provide the City with upgraded internet service for one (1) year, from March 1, 2024 through February 28, 2025, at a cost of $81,600.00 (includes $36,000.00 for contingency). Included in this price is high-speed internet service and a 10-Gigabit port connection at the East and West Data Centers.
FISCAL IMPACT
In both 2022 and 2023, the Department of Technology legislated $81,600.00 for continued fiber network and broadband access and related services with OARnet. The cost for this year (2024) is $81,600.00 (includes $36,000.00 in contingency) for services from March 2024 through February 2025 and is budgeted and available in the Department of Technology, Information Services Division, Operating budget.
NOT-FOR-PROFIT CONTRACT INFORMATION
This agreement is being awarded under City Code section 329.30, which prescribes the method for contracting with not-for-profit organizations. DoT and OARnet negotiated the cost for provision of the above-described services, the costs for which are outlined in the attachment to this ordinance. The services being authorized herein include upgraded internet service and continued broadband access which must be provided by an outside agency.
CONTRACT COMPLIANCE
Vendor: OARnet/OSU CC#/F.I.D#: 31-6025986-105 (Non-Profit Organization); Expiration Date: NPO
DAX Vendor Acct. #: 006163
Title
To authorize the Director of the Department of Technology to enter into an agreement with OARnet/OSU for continued internet access pursuant to Columbus City Codes sections relating to not-for-profit service contracts; to authorize the expenditure of $81,600.00 from the Department of Technology Information Services Operating Fund. ($81,600.00)
Body
WHEREAS, the city has a need for continued and upgraded internet and broadband service; and
WHEREAS, OARnet/OSU, a local non-profit educational institute, provides the above-described service; and
WHEREAS, on June 4, 2007, ordinance 0789-2007 passed, authorizing the initial contract; and
WHEREAS, the Department of Technology wishes to continue to obtain services from OARnet/OSU for the above-described services; and
WHEREAS, with authorization of this agreement OARnet will provide the city with upgraded internet service for one year, March 1, 2024 through February 29, 2025 at a cost of $81,600.00 (includes $36,000.00 for contingency). Included in this price is high-speed internet service and a 10-Gigabit port connection at the East and West Data Centers; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Technology in that it is necessary to authorize the Director of the Department of Technology to enter into contract with OARnet/OSU for continued internet access pursuant to Columbus City Codes sections relating to not-for-profit service contracts; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Technology be and is hereby authorized to enter into contract with OARnet/OSU for continued internet access pursuant to Columbus City Codes sections relating to not-for-profit service contracts at a cost of $81,600.00 (includes $36,000.00 for contingency) for a term of one (1) year, from on March 1, 2024 through February 29, 2025.
SECTION 2. That the expenditure of up to $81,600.00 (includes $36,000.00 for contingency), or so much thereof as may be necessary, is hereby authorized as provided on the attachment to this ordinance. (See attachment 2921-2023EXP).
SECTION 3. That this agreement is being awarded under City Code section 329.30, which prescribes the method for contracting with not-for-profit organizations.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.