Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into construction contracts with Darby Creek Excavating, Inc. and Conie Construction Co., for the Emergency Water Main Repairs - 2011 Project, Division of Power and Water Contract Number 1172.
This project will provide labor and equipment to complete emergency repairs within the water distribution system. The contract is utilized when the work to be performed exceeds the ability or capacity of the Water Distribution section. Special Provision SP-21 reserves the right for the City to award a second contract to the second lowest, responsive, and responsible bidder. It is in the best interest of the City to award this contract to two different vendors as these contracts are primarily used during the winter months, when there is a greater chance of water main breaks, and the first company cannot attend to more than one emergency at the same time.
2. CONSTRUCTION CONTRACT AWARD: The Director of Public Utilities publicly opened four bids on October 13, 2010. Bids were received from: Darby Creek Excavating, Inc. - $323,057.90; Conie Construction Co. - $350,779.00; Bale Contracting, Inc. - $358,512.00; and John Eramo & Sons, Inc. - $380,528.50.
The lowest, responsive, and responsible bid was from Darby Creek Excavating, Inc. in the amount of $323,057.90. Their Contract Compliance Number is 31-1345111 (3/5/12, Majority).
The second lowest, responsive, and responsible bid was from Conie Construction Co. in the amount of $350,779.00. Their Contract Compliance Number is 31-0800904 (11/10/10, Majority).
Additional information regarding each bidder, description of work, contract time frame and detailed amounts can be found on the attached Information form.
3. FISCAL IMPACT: A transfer of funds within the Water Build America Bonds Fund will be necessary, as well as an amendment to the 2010 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to execute construction contracts with Darby Creek Excavating, Inc. and Conie Construction Co., for the Emergency Water Main Repairs - 2011 Project; for the Division of Power and Water; to authorize a transfer and expenditure of $673,836.90 within the Water Build America Bonds Fund; and to amend the 2010 Capital Improvements Budget. ($673,836.90)
Body
WHEREAS, four bids for the Emergency Water Main Repairs - 2011 Project were received and publicly opened in the offices of the Director of Public Utilities on October 13, 2010; and
WHEREAS, this project will provide labor and equipment to complete emergency repairs within the water distribution system when the work load exceeds the ability or capacity of the Water Distribution section; and
WHEREAS, this contract is awarded to the two lowest, most responsive, responsible bidders in order that the lowest bidder cannot attend to several emergencies at the same time; and
WHEREAS, the lowest, responsive, and responsible bid was from Darby Creek Excavating, Inc. in the amount of $323,057.90; and
WHEREAS, the second lowest, responsive, and responsible bid was from Conie Construction Co. in the amount of $350,779.00; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to award and execute two construction contract for the Emergency Water Main Repairs - 2011 Project; and
WHEREAS, it is necessary for this Council to authorize the transfer within and expenditure of funds from the Water Build America Bonds Fund, for the Division of Power and Water, and
WHEREAS, it is necessary to authorize an amendment to the 2010 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Power and Water, Department of Public Utilities, to authorize the Director of Public Utilities to enter into a construction contract with Darby Creek Excavating, Inc. and Conie Construction Co., for the Emergency Water Main Repairs - 2011 Project, for the preservation of the public health, peace, property and safety; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and hereby is authorized to award and execute two construction contracts for the Emergency Water Main Repairs - 2011 Project with the lowest, responsive, and responsible bidder, Darby Creek Excavating, Inc. 6790 Brooksmiller Rd., Circleville, Ohio 43113, in the amount of $323,057.90; and also to the second lowest, responsive, and responsible bidder, Conie Construction Co., 1340 Windsor Ave., Columbus, Ohio 43211, in the amount of $350,779.00; in accordance with the terms and conditions of the contracts on file in the Office of the Division of Power and Water.
SECTION 2. That the City Auditor is hereby authorized to transfer $673,836.90 within the Department of Public Utilities, Division of Power and Water, Water Build America Bonds Fund, Fund No. 609, Dept/Div. No. 60-09, Object Level Three 6629, as follows:
Fund No. | Project No. | Project Name | OCA Code | Change
609 | 690006-100000 (carryover) | Hoover Res. Erosion Ctrl | 691006 | -$274,911.73
609 | 690236-100012 (carryover) | Emergency Repair CT | 623612 | -$300,000
609 | 690424-100000 (carryover) | Lazelle Rd. Storage Tank | 609424 | -$98,925.17
609 | 690236-100000 (carryover) | Water Main Rehab. | 609236 | +$673,836.90
SECTION 3. That the 2010 Capital Improvements Budget is hereby amended as follows:
Fund No. | Proj. No. | Proj. Name | Current Authority | Revised Authority | Change
609 | 690006-100000 (carryover) | Hoover Res. Erosion Ctrl | $274,911 | $274,912 | +$1 (establish authority for change)
609 | 690006-100000 (carryover) | Hoover Res. Erosion Ctrl | $274,912 | $0 | -$274,912
609 | 690236-100012 (carryover) | Emergency Repair CT | $300,000 | $0 | -$300,000
609 | 690424-100000 (carryover) | Lazell Rd. Storage Tank | $2,904,668 | $2,805,742 | -$98,926
609 | 690236-100000 (carryover) | Water Main Rehab. | $31,766 | $705,604 | +$673,838
SECTION 4. That the expenditure of $673,836.90 is hereby authorized for the Emergency Water Main Repairs - 2011 Project within the Water Build America Bonds Fund, Fund No. 609, Division 60-09, Project No. 690236-100000 (carryover), Object Level Three 6629, OCA Code 609236, as follows:
Vendor Amount
Darby Creek Excavating, Inc. $323,057.90
Conie Construction Co. $350,779.00
$673,836.90
SECTION 5. That said construction companies shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Power and Water.
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 9. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.