Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to modify a contract with K.N.S Services Inc. for the purchase and installation of security cameras and related equipment at the Inspector General Office in the Lazarus Building. The service will include installation of new cameras, workstations, and mounts. The Department of Finance and Management Facilities Management Division will be managing the project.
K.N.S. Services currently provides installation, integration, service and support for the Genetec security surveillance system. K.N.S. is the only Unified Elite Genetec Partner in Ohio and as such K.N.S. maintains the Genetec system licensing and programming. Therefore, due to the proprietary nature of the security software and compatibility of existing security and camera equipment, it is in the best interest of the City to enter into contract with K.N.S. in accordance with the sole source procurement provisions of Columbus City Code.
This modification is necessary to add additional funding to the facility management agreement. These additional funds are necessary for installation of security cameras and related equipment at the Inspector General Office in the Lazarus Building.
The term of this contract, PO356046, is through November 1, 2023.
The cost break-down for the additional funding needed for this facility management services at the Lazarus Building
Lazarus Building IG Office $75,000.00 (Installation of security cameras and related material)
K.N.S. Services Inc. Vendor Number #005443 Exp. 02/22/2025
Fiscal Impact: This ordinance authorizes an expenditure of up to $75,000.00 from the Facilities Management General Fund with K.N.S. Services for installation of security cameras and related equipment at the Inspector General Office in the Lazarus Building.
PO356046 authorizes $50,000.00 for these facility management services. With this modification, the contract amount will be $125,000.00.
Title
To authorize the Director of the Department of Finance and Management, on behalf of the Division of Facilities Management to enter into contract with K.N.S. Services, Inc. for the purchase and installation of security cameras and related equipment at the Inspector General Office in the Lazarus Building in accordance with the sole source procurement provisions of Columbus City Code; to authorize the expenditure of $75,000.00 from the Facilities Management general fund.
Body
WHEREAS, the Department of Finance and Management is currently under contract with K.N.S. Services, the sole provider, for installation, integration, service, and support for the Genetec security surveillance systems for facilities under the purview of Facilities Management; and
WHEREAS, these additional funds are needed for installation of security cameras and related equipment at the Inspector General Office in the Lazarus Building; and
WHEREAS, it is necessary to authorize an expenditure up to $75,000.00 within the Facilities Management General Fund; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Finance to authorize the Director to modify this contract in order to add additional funding to the contract for the Inspector General's Office; now therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director, on behalf of the Facilities Management Division, is hereby authorized to modify a contract with. K.N.S. Services for installation of security cameras and related equipment at the Inspector General Office in the Lazarus Building.
SECTION 2. That the expenditure of $75,000.00, or so much thereof as may be necessary in regard to the actions authorized in SECTION 1.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the monies in the foregoing Sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That this ordinance shall take effect and be in force from and after the earliest period allowed.