Explanation
BACKGROUND: This ordinance authorizes the Director of Public Utilities to enter into a contract with Adrian L. Wallick Company to provide Refractory and Thermal Systems Maintenance Services for the Division of Sewerage and Drainage Facilities, FEM Project No. 1301.3.
The Department of Public Utilities advertised and solicited competitive bids in accordance with Section 329 (Solicitation SA004074). Eleven (11) vendors (10 MAJ, 1 MBE, 0 FBE) were solicited and one (1) bid (1 MAJ) was received and opened on September 7, 2011. The bid from Adrian L. Wallick Company is recommended for an award, as the lowest, responsive and responsible bid received. Their bid amount was $476,654.00. The recommended award amount for the initial year of this contract is $476,654.00. If unforeseen issues or difficulties are encountered that would require additional funding, a modification would be requested. The contract is for one (1) year with the option to renew for three (3) additional years, on a year to year basis.
SUPPLIER: Adrian L. Wallick Company (31-4425505), Expires September 1, 2013
Adrian L. Wallick Company does not hold MBE/FBE status.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: There is sufficient budget authority in the Sewerage System Operating Fund for this expenditure.
$755,358.90 was spent in 2010
$223,813.80 was spent in 2009
$674,996.46 was spent in 2008
Title
To authorize the Director of Public Utilities to enter into a contract with Adrian L. Wallick Company to provide Refractory and Thermal Systems Maintenance Services for the Division of Sewerage and Drainage Facilities, and to authorize the expenditure of $476,654.00 from the Sewer Systems Operating Fund. ($476,654.00)
Body
WHEREAS, a need exists in the Department of Public Utilities for Refractory and Thermal Systems Maintenance Services; and
WHEREAS, bids were received and tabulated by the Department of Public Utilities on September 7, 2011, Solicitation SA004074, for Refractory and Thermal Systems Maintenance Services for the Division of Sewerage and Drainage Facilities, FEM Project No. 1301.3; and
WHEREAS, a contract is being established with Adrian L. Wallick Company based upon the lowest, responsive, responsible and best bid received; and
WHEREAS, the Department of Public Utilities is requesting that this Council authorize the Director of Public Utilities to enter into a contract with Adrian L. Wallick Company for Refractory and Thermal Systems Maintenance Services for the Division of Sewerage and Drainage Facilities, FEM Project No. 1301.3, at the earliest possible date for the preservation of the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and is hereby authorized to enter into a contract for Refractory and Thermal Systems Maintenance Services for the Division of Sewerage and Drainage Facilities, FEM Project No. 1301.3 in the amount of $476,654.00 with Adrian L. Wallick Company, as the lowest, responsive and responsible bidder and in accordance with the specifications on file.
SECTION 2. That the said firm shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
SECTION 3. That the expenditure of $476,654.00 or as much thereof as may be needed, be and the same hereby is authorized from the Sewerage System Operating Fund, Fund 650, Department 60-05, to pay the cost of this contract, as follows:
OCA Code Object Level One Object Level Three Amount
605378 03 3372 $476,654.00
Total - $476,654.00
SECTION 4. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.