Explanation
BACKGROUND:
This legislation is to authorize the Director of the Department of Technology and the Director of the Department of Columbus Public Health, to modify and extend a contract for streaming video and phone-based interpretation services with Language Access Network, LLC., at the Health Department's facility located at 240 Parsons Ave. This service is needed to provide language interpretation services for persons with limited English proficiency who receives services at the Health Department clinics.
During fiscal year 2008, the Columbus Public Health Department requested bids for this service through SA002785, with Language Access Network, LLC being the successful bidder. On February 25, 2008, ordinance number 0241-2008 passed, approving the original contract (EL008304) with Language Access Network, LLC., in the amount of $57,000.00, and providing language that allows for renewing the contract for additional years through 2013 (five years). For the coverage period of April 1, 2009 through March 31, 2010, the contract was written authorizing the Department of Technology and Columbus Public Health Department. This contact is the second year renewal, with a coverage period from April 1, 2010 through March 31, 2011, again authorizing both Technology and Public Health.
EMERGENCY: Emergency action is requested in order to avoid any delays in providing program services.
FISCAL IMPACT: In Fiscal year 2009, the Department of Technology and the Columbus Health Department, renewed the contract through approval of ordinance # 0466-2009, in the amount of $20,000. This is the second year for the Department of Technology to renew this contract along with the Department of Columbus Public Health, in the amount of $20,002.50, for the streaming video and phone-based interpretation services with Language Access Network, LLC. The amount of $20,002.50 is budgeted and available within the Department of Technology's Internal Services Fund, with a coverage period of twelve months, April 1, 2010 through March 31, 2011, bringing the contract aggregate total, through the Department of Technology to $40,002.50.
CONTRACT COMPLIANCE:
Language Access Network, LLC - 201186615 - Expiration Date: 2/26/2012
Title
To authorize the Director of the Department of Technology and the Director of the Department of Columbus Public Health to modify and extend a contract with Language Access Network, LLC, for streaming video and phone-based interpretation services; to authorize the expenditure of $20,002.50 from the Department of Technology's Internal Services Fund; and to declare an emergency. ($20,002.50)
Body
WHEREAS, a need exists for language interpretation services for persons with limited English proficiency who receive services at the Health Department clinics; and
WHEREAS, ordinance number 0241-2008 authorized the Director of the Department of Columbus Public Health to establish a contract for streaming video and phone-based interpretation services with Language Access Network, LLC., at the Health Department's facility located at 240 Parsons Ave.; and
WHEREAS, the original contract provided language that allows for renewing the contract for additional years through 2013 (five years) and this is the third year renewal with a coverage period of April 1, 2010 through March 31, 2011; and
WHEREAS, this ordinance is being submitted as an emergency measure to continue with necessary services without interruption; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology and the Department of Columbus Public Health in that it is immediately necessary to modify and extend a contract with Language Access Network, LLC., for streaming video and phone-based interpretation services, thereby preserving the public health, peace, property, safety and welfare; Now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Technology and the Director of the Department of Columbus Public Health be and is hereby authorized to modify and extend a contract, in the amount of $20,002.50 for the streaming video and phone-based interpretation services with Language Access Network, LLC., at the Health Department's facility located at 240 Parsons Ave, with this being the third year renewal with a coverage period of April 1, 2010 through March 31, 2011.
SECTION 2. That the expenditure of $20,002.50 is hereby authorized to be expended from:
Division: 47-01|Fund: 514|Subfund: 010|OCA Code: 500147|Obj. Level 1:03|Obj. Level 3: 3445|Amount: $20,002.50
SECTION 3. That the City Auditor is authorized to make any accounting changes necessary to ensure that this contract is properly accounted for and recorded accurately on the City's financial records.
SECTION 4. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.