Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to modify a contract for construction of the NCR - Litter Receptacles project and provide for contract administration and inspection services.
The original contract allowed for the installation of approximately 13 new litter receptacles at various locations around the City, along with 14 litter receptacles being removed and replaced at various locations around the City; a majority of the replaced receptacles were on West Broad Street and Parsons Avenue.
This modification shall install additional litter receptacles at miscellaneous locations around the City. Receptacle locations shall be based on neighborhood plans, 311 calls, or replacement receptacles requested by Refuse Collection Division. Because the exact number to be installed and location are not known at this time, it would be inefficient and cost prohibitive to procurement small numbers of receptacles. This modification allows the City to have the means to install the items when and where they are needed in a timely manner. The contractor will maintain the same unit prices as included in the original contract.
The contract modification shall be for $95,000; the amount for contract administration and inspection services shall be $5,000.00; the total legislated amount shall be $100,000.00
Original contract amount: $80,000.00 (Ord. 1234-2012, EL013008)
Modification no. 1 amount: $95,000.00
Total contract amount, including modification: $175,000.00
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Columbus Asphalt Paving, Inc.
2. CONTRACT COMPLIANCE
The contract compliance number for Columbus Asphalt Paving, Inc. is 310857095 and expires 1/5/14.
3. FISCAL IMPACT
Funds in the amount of $100,000.00 are available for this project in the Streets and Highways Bond Fund within the Department of Development. An amendment to the 2013 Capital Improvements fund is necessary for the purpose of providing sufficient spending authority for the aforementioned project expenditure and will be reimburse after the 2013 Bond Sale.
4. EMERGENCY DESIGNATION
Emergency action is necessary to allow for timely execution of this contract and construction to protect the safety and welfare of the public.
To amend the 2013 Capital Improvements Budget; to authorize the City Auditor to transfer cash and appropriation between projects within the Streets & Highways Bond Fund; to authorize the Director of Public Service to modify a contract with Columbus Asphalt Paving, Inc. to provide for the payment of construction administration and inspection services, in connection with the NCR - Litter Receptacles project; to authorize the expenditure of up to $100,000.00 from the Streets and Highways Bonds Fund; and to declare an emergency. ($100,000.00)
Title
To amend the 2013 Capital Improvements Budget; to authoriz the City Auditor to transfer cash and appropriation between projects within the Streets & Highways Bond Fund; to authorize the Director of Public Service to modify a contract with Columbus Asphalt Paving, Inc. to provide for the payment of construction administration and inspection services, in connection with the NCR - Litter Receptacles project; to authorize the expenditure of up to $100,000.00 from the Streets and Highways Bond Fund; and to declare an emergency. ($100,000.00)
Body
WHEREAS, the City of Columbus, Department of Public Service is engaged in the NCR - Litter Receptacles project and has an existing contract with Columbus Asphalt Paving, Inc.; and
WHEREAS, the original contract included the installation of approximately 13 new litter receptacles at various locations around the City, along with 14 litter receptacles being removed and replaced at various locations around the City; a majority of the replaced receptacles were on West Broad Street and Parsons Avenue; and
WHEREAS, this modification shall install additional litter receptacles at miscellaneous locations around the City with receptacle locations being based on neighborhood plans, 311 calls, or replacement receptacles requested by Refuse Collection Division; and
WHEREAS, it is necessary to authorize an amendment to the 2013 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately modify said contract in order to protect the safety and welfare of the public thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2013 Capital Improvement Budget, authorized by Ordinance 0645-2013, be amended as follows to provide sufficient budget authority for this expenditure:
Fund / Project No. / Project Name / C.I.B. Amount / Amended Amount / New C.I.B. Amount
704 / 440104-100006 / 2012 Neighborhood Infrastructure (carryover) / $25,086.00 / ($25,086.00) / $0
704 / 440104-100002 / Misc. Econ Dev-Cols Coated Fabrics (carryover) / $60,696.00 / ($60,696.00) / $0.00
704 / 440005-100017 / Urban Infra-ENB & High Street (carryover) / $41,040.00 / ($14,218.00) / $26,822.00
704 / 530058-101008 / NCR - Litter Receptacles (carryover) / $0.00 / $100,000.00 / $100,000.00
SECTION 2. That in order to have sufficient cash for this project the City Auditor is authorized to transfer cash between projects within the Streets and Highways G.O. Bonds Fund 704 as follows:
Transfer from:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 440104-100006 / 2012 Neighborhood Infrastructure / 06-6631 / 751046 / $25,086.53
704 / 440104-100002 / Miscellaneous Econ Dev-Cols Coated Fabrics / 06-6631 / 592104 / $60,696.95
704 / 440005-100017 / Urban Infra-ENB & High Street / 06-6631 / 740517 / $14,216.52
Transfer to:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530058-101008 / NCR - Litter Receptacles / 06-6621 / 758008 / $100,000.00
SECTION 3. That the Director of Public Service be and is hereby authorized to modify a contract with Columbus Asphalt Paving, Inc., 1196 Technology Drive Gahanna, OH 43230 for the construction of the NCR - Litter Receptacles project in the amount of $95,000.00 and to obtain and pay for the necessary inspection costs associated with the project up to a maximum of $5,000.00.
SECTION 4. That for the purpose of paying the cost of this contract the sum of up to $100,000.00 or so much thereof as may be needed, is hereby authorized to be expended from the Streets and Highways Bond Fund as follows:
Fund / Project Detail / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530058-101008 / NCR - Litter Receptacles / 06-6621 / 758008 / $100,000.00
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the mayor, or ten days after passage if the mayor neither approves nor vetoes the same.