Explanation
BACKGROUND: This legislation authorizes the Finance Director to purchase transformers for the Division of Electricity required for the University Gateway project. The Department of Public Utilities, Division of Electricity, has been actively involved in the University Gateway project by improving and upgrading the infrastructure in the area in order to provide reliable electrical power for street lighting and to serve existing and potential customers. South Campus Gateway consists of four buildings and a parking garage currently under construction. This project required the Division of Electricity to purchase four (4) transformers to provide electricity to these buildings. An emergency situation developed when the existing universal term contract vendor failed to fulfill the order.
Since there was insufficient time for formal bid procedures (currently averaging 163 days before lead time for delivery), informal bids were solicited by the Purchasing Office. A Mayor's Emergency was declared on August 5, 2004, to authorize the purchase of four transformers, in the amount of $47,970.00, from Reed City Power Line Supply Company based upon the informal bids received. Their contract compliance number is 381783949.
Emergency action is requested in order to allow for the payment of transformers ordered under the authorization of the Mayor's Emergency Declaration of August 5, 2004.
FISCAL IMPACT: $230,000.00 was budgeted within the Division of Electricity's Operating Fund for the purchase of transformers in 2004. $351,715 was spent in 2003 and $190,961 was spent in 2002 from the Electricity Operating Fund and the Voted Street Lighting and Electricity Distribution Improvements Fund for the purchase of transformers.
Title
To authorize the Finance Director to purchase transformers from Reed City Power Line Supply Company for the Division of Electricity in connection with the Mayor's Emergency declared August 5, 2004; to authorize the expenditure of $47,970.00 from the Division of Electricity Operating Fund; and to declare an emergency. ($47,970.00)
Body
WHEREAS, it was immediately necessary to acquire and install transformers to avoid a delay in the development of the University Gateway project; and
WHEREAS, the failure of a vendor to fulfill its obligations under the terms of an existing universal term contract created an emergency situation; and
WHEREAS, there was insufficient time to obtain formal bids in time to meet the need; and
WHEREAS, informal bids were taken and Reed City Power Line Supply Company submitted the lowest responsive bid; and
WHEREAS, a Mayor's Emergency was declared on August 5, 2004, for the purpose of authorizing the purchase of transformers required for the University Gateway project; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities, Division of Electricity, in that it is necessary to purchase transformers for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance Director be and is hereby authorized to purchase transformers for the Division of Electricity from Reed City Power Line Supply Company, in the amount of $47,970.00, in accordance with solicitation number SO016059.
SECTION 2. That this purchase is in accordance with the Mayor's Emergency declared on August 5, 2004 under the provisions of Columbus City Codes, 1959, Chapter 329.27.
SECTION 3. That to pay the cost of the aforesaid purchase, the expenditure of $47,970.00, or so much thereof as may be needed, is hereby authorized from Division of Electricity Operating Fund 550, Division Number 60-07, OCA Code 606749, Object Level Three 6621.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.