Explanation
BACKGROUND: This legislation authorizes the Director of Finance and Management to enter into a contract with Pow-R Mole Sales LLC for the purchase of a Directional Thrust Boring Machine Package for the Division of Water. The unit will be used to replace underground pipelines in Water Distribution Maintenance.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of City Code Chapter 329 relating to competitive bidding (Solicitation RFQ003311). Twenty (20) vendors were solicited and two (2) bids were received and opened on November 17, 2016.
The Division of Water recommends the award be made to Pow-R Mole Sales LLC as the lowest responsive and responsible and best bidder for the amount of $31,753.02.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
SUPPLIER: Pow-R Mole Sales LLC, Vendor Number: 012604, FID # 05-0565973, Expires 11/15/18.
FISCAL IMPACT: $31,753.02 is budgeted for this purchase.
$0.00 was spent in 2015.
$0.00 was spent in 2014.
Title
To authorize the Director of Finance and Management to enter into a contract with Pow-R Mole Sales LLC for the purchase of a Directional Thrust Boring Machine Package for the Division of Water; and to authorize the expenditure of $31,753.02 from the Water Operating Fund. ($31,753.02)
Body
WHEREAS, the Purchasing Office opened formal bids RFQ003311 on November 17, 2016 for a Directional Thrust Boring Machine Package for the Division of Water; and
WHEREAS, the package will be used to replace underground pipelines in Water Distribution Maintenance; and
WHEREAS, the Division of Water recommends an award be made to the lowest responsive and responsible and best bidder, Pow-R Mole Sales LLC in the amount $31,753.02; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Director of Finance and Management to enter into contract with Pow-R Mole Sales LLC, in accordance with the terms, conditions and specifications of Solicitation Number RFQ003311 on file in the Purchasing Office; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to enter into a contract with Pow-R Mole Sales LLC, 1400 Commerce Parkway, Lancaster, NY 14086, for the purchase of a Directional Thrust Boring Machine Package for the Division of Water, in accordance with specifications on file in the Purchasing Office.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the expenditure of $31,753.02, or so much thereof as may be needed, is hereby authorized in Fund 6000 (Water Operating), in object class 06, Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 4. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.