Explanation
The purchase of CCI Blazer 40-caliber ammunition is needed by the Division of Police for in-service training and for qualification of police officers. The Division of Police has encumbered $99,830.00 for 670,000 rounds this year and still needs an additional 975,000 rounds to allow enough ammunition for practice and training. The need is urgent because the lead time is nine months due to demands for this type of ammunition. Orders need to be place now to ensure that the Division of Police will have ammunition needed at acceptable levels for practice and training.
Bid Information: Based on contract FL003684 in accordance with the response to Solicitation SA002229, an universal term contract was established with Matre Arms & Ammunition, Inc,
Contract Compliance No.: 31-0780448-Matre Arms & Ammunition, Inc., Expires 06/15/2009
Emergency Designation: Emergency legislation is requested so as to receive ammunition on a timely basis; the basic lead time is nine months for delivery from date order is placed.
FISCAL IMPACT:
$252,107.00 was budgeted in the Division of Police 2008 General Fund Budget for the purchase of ammunition. $126,034.00 has been encumbered to date for all types of ammunition. $211,299.00 was spent on ammunition in 2007. Deficits created by this purchase will be compensated by savings in materials and supplies or contractual services.
Title
To authorize and direct the Finance & Management Director to enter into a contract with Matre Arms & Ammunition, Inc. for the purchase of training ammunition for the Division of Police, and to authorize the expenditure of $150,627.75 from the General Fund; and to declare an emergency. ($150,627.75)
Body
WHEREAS, contract FL003684 established an universal term contract with Matre Arms & Ammunition, Inc.; and
WHEREAS, the Division of Police needs to purchase training ammunition for the training and qualification of its officers; and
WHEREAS, the lead time for delivery of this type of ammunition is nine months from date of order, so there is an immediate need to ensure ammunition for training will be at acceptable levels; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Police, Department of Public Safety, in that it is immediately necessary to purchase training ammunition in accordance with the terms and conditions of the universal contract for the Division for the preservation of public health, peace, property, safety and welfare; now therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized and directed to enter into contract for the purchase of ammunition with Matre Arms & Ammunition, Inc. in the amount of $150,627.75 for the Division of Police.
SECTION 2. That the expenditure of $150,627.75, or so much thereof as may be needed, be and same is hereby authorized as follows:
|DIV 30-03 | FUND 010 | OBJ LEVEL (1) 02 | OBJ LEVEL (3) 2235 | OCA 301572.
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.