Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a construction contract with Complete General Construction Company for the Third Avenue - Olentangy River Road to Edgehill Road (Part 1) Sanitary Improvements Project, Capital Improvements Plan Project Number: 650768-100000 and the Third Avenue - Olentangy River to CSX Railroad Bridge Storm Sewer Improvements Plan (CC-16169), Capital Improvements Plan Project Number: 610939-100000. The work consists of the construction of approximately 1914' of sanitary sewer replacement and relief pipes ranging in diameter from 12" to 48" and associated the manholes; installation of approximately 1617' of new storm sewer ranging in diameter from 12" to 72" and the associated manholes; manhole and catch basin abandonments or removal; driveway and permanent pavement replacement; maintenance of traffic, and other such work as may be necessary to complete the contract in accordance with the plans (CC-16168 & CC-16169) and specifications. The timeline for this project has been established as begin date - August 2012 and End Date February 2013, approximately 180 days.
2. Procurement Information: The Division advertised for competitive bid proposals on the City of Columbus's Vendor Services website and in the City Bulletin in accordance with the provisions of Section 329.09 of Columbus City Codes. The Division of Sewerage and Drainage opened the responding bids on June 27, 2012 from the following companies:
Name C.C. No./Exp. Date City/State Status
Complete General Construction 31-4366382/11-1-13 Columbus, Ohio MAJ
Nickolas Savko & Sons 31-0907362/4-26-14 Columbus, Ohio MAJ
George J. Igle Co. 31-4214570/2-22-13 Columbus, Ohio MAJ
These bids were reviewed and ranked utilizing the Bid Tab and Quality Factor Form evaluation process. After careful consideration, the committee recommended that Complete General Construction Co. be selected to provide the construction services for the Third Avenue - Olentangy River Road to Edgehill Road (Part 1) and the Olentangy River to CSX Railroad Bridge Storm Sewer Improvements Plan Project.
3. The Engineer's construction cost estimate was totaled: $2,970,729.85
The Award is recommended to the lowest Responsive, Responsible, and Best Bidder.
4. Contract Compliance No.: 31-4366382 | MAJ | Expires: 11/1/2013
This company is not debarred according to the Federal Excluded Parties Listing or prohibited from being awarded a contract according to the Auditor of State's Unresolved Findings for recovery search.
5. Emergency Designation: Emergency designation is requested to mitigate flooding and stay on schedule required by the consent order agreement with the OEPA.
6. Fiscal Impact: This legislation authorizes the transfer within and the expenditure of $1,210,266.20 in funds from the Sanitary Sewer General Obligation Bond Fund, Fund 664 and the $2,371,757.25 in funds from the Storm Recovery Zone Build America Bond Funds, and amendment to the 2012 Capital Improvements Budget. The total project cost is $3,582,023.45 which includes $325,638.50 in inspection services to be provided by the Department of Public Service.
7. Environmental Impact: The storm sewer aspect of this project will reduce the potential for flooding along 3rd Ave. compared to current conditions. The sanitary portion of this project is part of a project to relieve DSRs as part of the consent order agreement with the OEPA.
Title
To authorize the Director of Public Utilities to enter into a construction contract with the Complete General Construction Company for the Third Avenue - Olentangy River Road to Edgehill Road (Part 1) Sanitary Improvements Project, and the Third Avenue - Olentangy River to CSX Railroad Bridge Storm Sewer Improvements Plan; and to authorize the transfer within and the expenditure of $1,210,266.20 in funds from the Sanitary Sewer General Obligation Bond Fund; to authorize the transfer within and the expenditure of $2,371,757.25 in funds from the Storm Recovery Zone Build America Bond Fund; to authorize an amendment to the 2012 Capital Improvements Budget for the Division of Sewerage and Drainage and to declare an emergency. ($3,582,023.45)
Body
WHEREAS, three (3) competitive bids for construction of the Third Avenue - Olentangy River Road to Edgehill Road (Part 1) Sanitary Improvements Project, and the Third Avenue - Olentangy River to CSX Railroad Bridge Storm Sewer Improvements Plan, were received and opened on June 27, 2012 in the offices of the Director of Public Utilities; and
WHEREAS, the Division of Sewerage and Drainage engineering personnel have determined it necessary to enter into a construction contract with the Complete General Construction Company, in order to provide construction services for the Third Avenue - Olentangy River Road to Edgehill Road (Part 1) Sanitary Improvements Project, and the Third Avenue - Olentangy River to CSX Railroad Bridge Storm Sewer Improvements Plan; and
WHEREAS, it is necessary for City Council to authorize the transfer within and the expenditure of funds from the Sanitary Sewer General Obligation Bond Fund, Fund 664; and
WHEREAS, it is necessary for City Council to authorize the transfer within and the expenditure of funds from the Storm Recovery Zone Build America Bond Fund, Fund 677; and
WHEREAS, it is necessary to amend the 2012 Capital Improvements Budget for purposes of providing sufficient budget authority for the project expenditure; and
WHEREAS, an emergency exists in the usual daily operations of the Divisions of Sewerage and Drainage, Department of Public Utilities, it is hereby requested that Council authorize the Director of Public Utilities to enter into a construction contract with Complete General Construction, Inc. for the Third Avenue - Olentangy River Road to Edgehill Road (Part 1) Sanitary Improvements Project, and the Third Avenue - Olentangy River to CSX Railroad Bridge Storm Sewer Improvements Plan Project as soon as possible for the preservation of the public health, property, and safety; Now, Therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of Public Utilities be, and hereby is, authorized to enter into a contract with Complete General Construction Company, 1221 E. Fifth Avenue, Columbus, Ohio 43219 for the Third Avenue - Olentangy River Road to Edgehill Road (Part 1) Sanitary Improvements Project, and the Third Avenue - Olentangy River to CSX Railroad Bridge Storm Sewer Improvements Plan Project in accordance with the terms and conditions as shown on the contract on file in the office of the Division of Sewerage and Drainage.
SECTION 2. That the City Auditor is hereby authorized to transfer of $1,210,266.20 within the Department of Public Utilities, Division of Sewerage and Drainage | Dept./Div. No. 60-05 | Sewerage and Drainage Sanitary Sewer General Obligation Bond Fund | Fund 664 | Object Level Three 6630, as follows:
From:
Project No. | Project Name | OCA Code | Change
650033-100000 | Big Walnut Trunk Sewer Sec 6F | 650033 | -$911,630.21
650100-100000 | Sanitary Sewer Contingency | 650100 | -$13,084.98
650404-100000 | Sanitary System Rehabilitation | 664404 | -$4,921.00
650460-100000 | Franklin/OSIS/Interceptor | 664460 | -$6,070.55
650489-100000 | Big Run Sanitary Subtrunk - South | 664489 | -$221,161.87
650600-100000 | Franklin/Main Interceptor | 664600 | -$12,312.50
650604-100000 | Big Run/Hellbranch Subtrunk | 650604 | -$41,085.09
To:
Project No. | Project Name | OCA Code | Change
650768-100000 | 3rd Ave - Olentangy River Edgehill & CSX | 664768 | +$1,210,266.20
SECTION 3. That the City Auditor is hereby authorized to transfer of $2,371,757.25 within the Department of Public Utilities, Division of Sewerage and Drainage | Dept./Div. No. 60-15 | Storm Recovery Zone Build America Bond Fund | Fund 677 | Object Level Three 6621, as follows:
From:
Project No. | Project Name | OCA Code | Change
610990-100001 | Woodward, Wildwood & Woodnell Avenue | 679901 | -$2,371,757.25
To:
Project No. | Project Name | OCA Code | Change
610939-100000 | Third Avenue Underpass SSI | 677939 | +$2,371,757.25
SECTION 4. That the Director of Public Utilities be and hereby is authorized to expend a total of $3,582,023.45 in the following manner:
Div. 60-05| Fund 664 | 650768-100000 | Third Avenue - Olentangy River Road to Edgehill Road (Part 1) Sanitary Improvements Project | 664768 | Object Level Three 6630 | $1,100,242.00
Div. 60-05| Fund 664 | 650768-100000 | Third Avenue - Olentangy River Road to Edgehill Road (Part 1) Sanitary Improvements Project | 664768 | Object Level Three 6687 | $110,024.20
Div. 60-15| Fund 677 | 610939-100000 | Third Avenue Underpass SSI Project | 677939 | Object Level Three 6621 | $2,156,142.95
Div. 60-15| Fund 677 | 610939-100000 | Third Avenue Underpass SSI Project | 677939 | Object Level Three 6687 | $215,614.30
SECTION 5. That the 2012 Capital Improvements Budget Ordinance No. 0368-2012 is hereby amended as follows, to provide sufficient budget authority for the Capital Improvement Projects listed herein:
SANITARY:
Fund No. | Proj. No. | Proj. Name | Current Authority | Revised Authority | (Change)
664 | 650033-100000 | Big Walnut Trunk Sewer Sec 6F | $943,129 | $31,498 | (-$911,631)
664 | 650100-100000 | Sanitary Sewer Contingency | $0 | $13,085 | $13,085 Creation of Authority
664 | 650100-100000 | Sanitary Sewer Contingency | $13,085 | $0 | (-$13,085)
664 | 650404-100000 | Sanitary System Rehabilitation | | $0 | $4,921| $4,921 Creation of Authority
664 | 650404-100000 | Sanitary System Rehabilitation | $4,921 | $0 | (-$4,921)
664 | 650460-100000 | Franklin/OSIS/Interceptor | $0 | $6071 | $6,071 Creation of Authority
664 | 650460-100000 | Franklin/OSIS/Interceptor | $0 | $6071 | (-$6,071)
664 | 650489-100000 | Big Run Sanitary Subtrunk - South | $0 | $221,262 | $221,162 Creation of Authority
664 | 650489-100000 | Big Run Sanitary Subtrunk - South | $221,262 | $0 | (-$221,162)
664 | 650600-100000 | Franklin/Main Interceptor | $0 | $12,313 | $12,313 Creation of Authority
664 | 650600-100000 | Franklin/Main Interceptor | $12,313 | $0 | (-$12,313)
664 | 650604-100000 | Big Run/Hellbranch Subtrunk | $0 | $71,425 | $71,425 Creation of Authority
664 | 650604-100000 | Big Run/Hellbranch Subtrunk | $71,425 | $30340 | (-$41,086)
664 | 650768-100000 | 3rd Ave - Olentangy River Edgehill & CSX | $0 | $1,210,267 | (+$1,210,267)
STORMWATER:
Fund No. | Proj. No. | Proj. Name | Current Authority | Revised Authority | (Change)
677 | 610990-100001 | Woodward, Wildwood & Woodnell Avenue | $3,200,000 | $828,242 | -$2,371,758
677 | 610939-100000 | Third Avenue Underpass SSI | $0 | $2,371,758 | +$2,371,758
SECTION 6. That said construction company, Complete General Construction Company, shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
SECTION 7. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 8. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 9. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 10. That for the reasons stated in the preamble hereto, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.