Explanation
1. BACKGROUND:
This legislation authorizes the Director of Public Utilities to modify the professional construction management services contract with H. R. Gray & Associates, Inc. for the Jackson Pike Wastewater Treatment Plant Sludge Handling and Dewatering Improvements Project. This legislation will additionally authorize the expenditure of funds from the supplemental loan from the Ohio Water Pollution Control Loan Fund.
2. PROFESSIONAL CONSTRUCTION MANAGEMENT SERVICES CONTRACT MODIFICATION:
The amount requested under this ordinance for the modification of the H. R. Gray & Associates, Inc. construction management services contract is $1,248,775.00. The contract total including this modification is $15,171,559.05. These additional funds are needed to continue construction management services through an extended period of construction. Due to the complex and comprehensive nature of this project, this additional work could not be foreseen.
3. PROFESSIONAL CONSTRUCTION MANAGEMENT SERVICES CONTRACT MODIFICATION INFORMATION:
The Division of Sewerage and Drainage has determined that these services cannot be performed by City personnel at this time, and has planned for the procurement of these services on a routine basis. The potential need for the additional work was foreseen and so stated in the original contract's explanation of legislation. This additional work is a direct, logical extension of the work included in the contract and is required immediately. It is not deemed either feasible or reasonable to suspend work with the entities currently under contract and undertake continuation of the work under a new procurement. The cost of the modification is a continuation of the contractor's current pricing structure, as verified by City staff.
4. FISCAL IMPACT:
This legislation appropriates $1,248,775.00 from the OWDA Loan of $3,114,588.10 that will be utilized for the subject project. The remainder will be appropriated by a professional engineering services contract modification with Dodson Stilson, Inc. & a construction contract modification with Kokosing Construction Company, Inc.
5. EMEREGENCY DESIGNATION:
The Division of Sewerage and Drainage requests that City Council concur in the designation of this ordinance as an Emergency measure, in order to assure that the construction contract work may continue uninterrupted and avoid possible delays and to assure minimum final costs to the City in establishing these vital plant facilities.
Title
To authorize the Director of Public Utilities to modify the professional construction management services contract with H. R. Gray & Associates, Inc. for the Jackson Pike Wastewater Treatment Plant Sludge Handling and Dewatering Improvements Project; to authorize the appropriation and expenditure of $1,248,775.00 from the Ohio Water Pollution Control Loan Fund; for the Division of Sewerage and Drainage; and to declare an emergency. ($1,248,775.00)
Body
Whereas, Contract No. CT19099 was authorized by Ordinance No.3135-97, as passed by Columbus City Council on December 15, 1997 to provide professional construction management services for the Professional Construction Management Services, Wastewater Treatment Facilities Upgrade Capital Improvement Program 1998 - 2003, that includes the Jackson Pike Wastewater Treatment Plant Sludge Handling and Dewatering Improvements Project, for the Division of Sewerage and Drainage; and
WHEREAS, the Ohio Water Development Authority (OWDA) approved a supplemental loan to the City of Columbus on July 27, 2006, identified as OWDA Loan Number 4032, for the above listed project with eligible costs including the construction contract modification, the professional engineering services contract modifications, and capitalized interest; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Sewerage and Drainage, Department of Public Utilities, in that it is immediately necessary for this Council to authorize the modification of contract with H. R. Gray & Associates, Inc., which is necessary to continue construction the sludge thickening centrifuge system improvements at the Jackson Pike Wastewater Treatment Plant, at the earliest practicable date; for the immediate preservation of the public health, peace, property, and safety; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That from the proceeds from the Ohio Water Development Authority Loan No. 4032, for the Jackson Pike Wastewater Treatment Plant Sludge Handling and Dewatering Improvements Project; and funds from unappropriated monies in Fund No. 666, the amount of $1,248,775.00 for the cost of the professional construction management services contract modification is hereby appropriated to the Division of Sewerage and Drainage| Division 60-05| Fund 666| Proj. 650246| OCA Code 651246 | Object Level 6678.
Section 2. That the Director of Public Utilities be, and hereby is, authorized to execute a professional construction management services contract modification in the amount of $1,248,775.00 with H. R. Gray & Associates, Inc., 1335 Dublin Road, Suite 100-B, Columbus, Ohio 43215 for the Jackson Pike Wastewater Treatment Plant Sludge Handling and Dewatering Improvements Project in accordance with the terms and conditions as shown in the Modification on file in the office of the Division of Sewerage and Drainage.
Section 3. That for the purpose of paying the cost of the professional construction management services contract modification, the expenditure of $1,248,775.00, or so much thereof as may be needed is hereby authorized from the Ohio Water Pollution Control Loan Fund as follows:
Division 60-05| Fund 666| Proj. 650246| OCA Code 651246| Object Level 6678 | $1,248,775.00
Section 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage is the Mayor neither approves nor vetoes the same.
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