Explanation
1. BACKGROUND:
A. Need. This legislation authorizes the Director of Public Utilities to modify the professional engineering services agreement with CH2MHill, Inc., for the Southerly Wastewater Treatment Plant Sludge Thickening Improvements and Additional Renovations Project. The CH2MHill, Inc. modification #3 amount requested under this ordinance is $250,000.00. The contract total including this modification is $8,910,327.00. The proposed contract modification provides funding for additional detailed engineering design services tasks, for the preparation of construction documents and bidding assistance for a new phase of this project, Contract J216 for the Jackson Pike Wastewater Treatment Plant (JPWWTP) Polymer System Renovations. It is not deemed either feasible or reasonable to suspend work with the entity currently under contract and undertake continuation of these services with another procurement provider. The cost of the modification is a continuation of the vendor's current pricing structure, as verified by City staff. The Division has determined that these services cannot be performed by City personnel at this time, and has planned for the procurement of these services on a routine basis.
B. Contract Compliance No.: 590918189/001 (MAJ) (Expires 5/15/2010)
C. Emergency Designation: Emergency designation is not requested.
2. FISCAL IMPACT:
This ordinance authorizes the transfer of funds from within the Voted Sanitary Sewer Bond Fund for this expenditure. The 2008 Capital Improvements Budget is amended for this expenditure upon passage of this ordinance.
Title
To authorize the Director of Public Utilities to execute a contract modification for the professional engineering services agreement with CH2MHill, Inc. for the Southerly Wastewater Treatment Plant Sludge Thickening Improvements and Additional Renovations Project; to authorize the transfer and expenditure of $250,000.00 from within the Voted Sanitary Sewer Bond Fund; and to amend the 2008 Capital Improvements Budget, for the Division of Sewerage and Drainage. ($250,000.00).
Body
WHEREAS, Contract No. EL007225 was authorized by Ordinance No. 1676-2006, as passed by Columbus City Council on October 16, 2006 for purposes of authorizing the Director of Public Utilities to enter into a contract for professional engineering services with CH2MHill, Inc. for the Southerly Wastewater Treatment Plant Sludge Thickening Improvements and Additional Renovations Project; and
WHEREAS, contract Modification No. 1, identified as Contract No. EL007423, was authorized by Ordinance No. 1333-2007 and passed by Columbus City Council on October 1, 2007, authorizing the Director of Public Utilities to enter into a planned modification for additional funding of the project; and
WHEREAS, contract Modification No. 2, identified as Contract No. EL008436, was authorized by Ordinance No. 1109-2008 and passed by Columbus City Council on July 7, 2008, authorizing the Director of Public Utilities to enter into a planned modification for additional funding of the project; and
WHEREAS, it is necessary to modify the subject contract in order to provide funding for additional detailed engineering design services tasks, for the preparation of construction documents and bidding assistance for a new phase of this project, Contract J216 for the Jackson Pike Wastewater Treatment Plant (JPWWTP) Polymer System Renovations; and
WHEREAS, it is necessary to authorize the transfer of funds within the Voted Sanitary Sewer Bond Fund to provide sufficient funding for the aforementioned project expenditure; and
WHEREAS, it is necessary to authorize an amendment to the 2008 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, it is necessary for City Council to authorize the expenditure of funds from the Voted Sanitary Sewer Bond Fund; and
WHEREAS, the Division of Sewerage and Drainage, Department of Public Utilities is requesting that this Council authorize the Director of Public Utilities to modify the professional engineering services agreement with CH2MHill, Inc. for the Southerly Wastewater Treatment Plant Sludge Thickening Improvements and Additional Renovations Project, at the earliest practical date; Now, Therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Public Utilities be, and hereby is, authorized to modify Contract No. EL007225 with CH2MHill, Inc., 1103 Schrock Road, Columbus, Ohio 43229, for professional engineering services for the Southerly Wastewater Treatment Plant Sludge Thickening Improvements and Additional Renovations project, in accordance with the terms and conditions as shown in the contract modification on file in the office of the Division of Sewerage and Drainage.
Section 2. That the City Auditor is hereby authorized to transfer $250,000.00 within the Voted Sanitary Sewer Bond Fund for the Division of Sewerage and Drainage | Fund 664 | Div. 60-05 | OBJLVL3: 6678;
FROM:
Proj. No. | Proj. Name | OCA | Amount
650352 | SWWTP New Headworks | 650352 | $250,000.00
TO:
Proj. No. | Proj. Name | OCA | Amount
650359 | SWWTP Sludge Thickening Improv. & Addt. Renov. | 650359 | $250,000.00
Section 3. That the 2008 Capital Improvements Budget Ordinance No.0690-2008 is hereby amended as follows, to provide sufficient budget authority for the award of the agreement stated herein.
Project No. | Project Name | Current Authority | Revised Authority | (Change)
650352 | SWWTP New Headworks | $4,952,000 | $4,702,000 | (-$250,000)
650359 | SWWTP Sludge Thickening Improv. & Addt. Renov. | $1,441,000 | $1,691,000 | (+$250,000)
Section 4. That for the purpose of paying the cost of the professional engineering services contract modification, the following expenditure, or as much thereof as may be needed, be and the same is hereby authorized as follows: Division 60-05 | Fund 664 | SWWTP Sludge Thickening Improv. & Addt. Renov. Proj. | Proj. No. 650359 | OBJLVL3: 6678 | OCA Code 650359 | Amount $250,000.00
Section 5. That the City Auditor is hereby authorized to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be made from a project by monies from more than one source.
Section 6. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
Section 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
Section 8. That said firm shall perform the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
Section 9. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.