Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to execute a contract with Reynolds Inliner, LLC, for the construction of the Sharon Heights Area Sanitary Sewer Improvements Project. This project will rehabilitate approximately 10,300 lineal feet of eight to 15-inch diameter sanitary sewer lines, utilizing Cured-in-Place Pipe (CIPP), serving homes within the project area that is located in the Sharon Heights Community. This contract will include cleaning, video inspection, lateral sewer reestablishment, bypass pumping, maintenance of traffic, open cut point repairs and other associated work. This project will also include the replacement of 350 feet of 15-inch diameter sanitary sewer, and the rehabilitation of 47 manholes, including the replacement of the frames and covers, cementitious lining, and the installation of a flexible manhole sealant coating and other such work as may be necessary to complete the contract in accordance with the plans (CC-14343) and specifications.
The Director of Public Utilities publicly opened four competitive bid proposals on January 24, 2007. The cumulative results of these bids were: Reynolds Inliner submitted a bid of $1,118,426.40; Insituform, Inc., submitted a bid of $1,135,931.60; Kokosing Construction submitted a bid of $1,173,307.80; and Triton Services Inc. submitted a bid of $1,241,244.00. The Engineer's Estimate for this project was $1,539,100.80.
2. FISCAL IMPACT: This ordinance authorizes the transfer and appropriation of funds from the Sewer System Reserve Fund to the OWDA Loan Fund in order to fund this proposed expenditure. This transaction is a temporary measure that is required until such time as the Department is able to execute a loan agreement with the Ohio Water Development Authority and reimburse the Sewer System Reserve Fund.
3. EMERGENCY DESIGNATION: The Division of Sewerage and Drainage is requesting City Council to consider this legislation an emergency measure in order to allow for the immediate execution of the subject contract. There has been some holdup in the loan approval process through the Ohio Water Development Authority, which has caused this request for legislation to be delayed. This project is one of several projects the City is undertaking to fulfill commitments contained within the Consent Order executed between the City of Columbus and the Ohio Attorney Generals Office. In order to ensure that the City meets the scheduling constraints of this project, it is imperative that a notice-to-proceed be issued as soon as possible.
Title
To authorize the Director of Public Utilities to enter into contract with Reynolds Inliner, LLC., for the construction of the Sharon Heights Area Sanitary Sewer Improvements Project; to authorize the appropriation, transfer and expenditure of $1,118,426.40, from the Sewer System Reserve Fund to the Ohio Water Development Authority Loan Fund; for the Division of Sewerage and Drainage; and to declare an emergency. ($1,118,426.40)
Body
WHEREAS, four competitive bids for the construction of the Sharon Heights Area Sanitary Sewer Improvements Project, were received on January 24, 2007; and
WHEREAS, it is immediately necessary for the City Council to both appropriate funds from the Sewer System Reserve Fund and authorize the transfer of said funds into the Ohio Water Development Authority Loan Fund; in order to temporarily fund this expenditure, until such time as the City is able to execute a loan for the above stated purpose and reimburse the Sewer System Reserve Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Sewerage and Drainage, in that it is necessary for this City Council to authorize the Director of Public Utilities to execute a contract for the construction of the Sharon Heights Area Sanitary Sewer Improvements Project; to appropriate and authorize the expenditure of the proceeds from the aforementioned loan, all of which is necessary to allow for the immediate rehabilitation of this aging and structurally deficient sanitary sewer infrastructure, for the preservation of the public health, peace, property, and safety; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That from the unappropriated monies in the Sewer System Reserve Fund 654, and from all monies estimated to come into said fund from any and all sources, and unappropriated from any other purpose for the Sharon Heights Area Sanitary Sewer Improvements Project, the sum of $1,118,426.40 is hereby appropriated to the Division of Sewerage and Drainage, Division 60-05 | Object Level One 10 | Object Level Three 5502 | OCA Code 901654.
Section 2. That the City Auditor is hereby authorized to transfer $1,118,426.40 to the OWDA Loan Fund No. 666, into the appropriate project accounts as specified within Section 3 herein, at such time as deemed necessary by him, and to expend said funds, or so much thereof as may be necessary.
Section 3. That the expenditure of $1,118,426.40 is hereby appropriated for the Sharon Heights Area Sanitary Sewer Improvement project within the OWDA Loan Fund No. 666 | Division 60-05 | as follows:
Project 650666 | OCA Code 666666 | Object Level 3 No. 6630 | $1,118,426.40
Section 4. That upon obtaining other funds for the purpose of funding sanitary sewer system capital improvement work, the City Auditor is hereby authorized to repay the Sewer System Reserve Fund the amount transferred under Section 2., above, and said funds are hereby deemed appropriated for such purposes.
Section 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for any contract or contract modifications associated with the expenditure of the funds transferred under Section 2., above.
Section 6. That the Director of Public Utilities be, and hereby is, authorized to award and execute a contract for the construction of the Sharon Heights Area Sanitary Sewer Improvements Project with the lowest, and best bidder, Reynolds Inliner, LLC, 4520 N. Sate Road 37, Orleans, IN 47452-0186 in the amount of $1,118,426.40, in accordance with the terms and conditions of the Contract on file in the Sewer System Engineering Section Office of the Division of Sewerage and Drainage.
Section 7. That the expenditure of $1,118,426.40, or as much thereof as may be needed, is hereby authorized from the OWDA Loan Fund No. 666 | Division 60-05 | as follows:
Project 650666 | Sharon Heights Area Sanitary Improvement project | OCA Code 666666 | Object Level 3 No. 6630 | $1,118,426.40
Section 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be in force from and after its passage and approval by the mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.