Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Service to modify the current contract with T&M Associates for a public facing web application that allows citizens to view summary information about the City's snow operations during a snow event from the Warrior Watch application developed by T&M Associates.
Bids were initially taken for the development of the snow and ice vehicle tracking GUI to replace the current application COMBAT. Ordinance 1285-2013 authorized the Director of Public Service to enter into contract with T&M Associates for the initial development of the application.
Ordinance 2275-2013 authorized the Director of Public Service to modify the contract for the integration of street sweepers, mowers and historical data into the Warrior Watch application. The cost of modification #1 was $46,380.00
The cost of modification #2 will be $17,440.00. Total contract amount will now be $111,208.00
2. Contract Compliance: T&M Associates Contract Compliance Number is 22-1806708 and expires 9/20/2014
3. Fiscal Impact: The estimated expenditure of $17,440.00 is available within the Street, Construction, Maintenance & Repair Fund. This legislation also authorizes the Director of Public Service to enter into the necessary agreements to complete this project.
4. Emergency Action: Emergency action is requested so that the project can continue as scheduled and to ensure it is completed prior to the beginning of the 2014-2015 Snow Season.
Title
To authorize the Public Service Director to modify the current contract with T&M Associates for a public facing web application that allows citizens to view summary information about the City's snow operations from Warrior Watch; to authorize the expenditure of $17,440.00 from the Street, Construction, Maintenance & Repair Fund; and declare an emergency. ($17,440.00)
Body
WHEREAS, The Department of Public Service, Office of Support Services solicited formal bids for the snow and ice tracking GUI to replace COMBAT and the Department of Public Service selected the lowest, responsive, responsible and best bids; and
WHEREAS, T&M Associates was the lowest, responsive, responsible and best bidder; and
WHEREAS, it was determined to integrate street sweepers, mowers and historical data into the new application developed by T&M Associates; and
WHEREAS, it has been determined to modify the contract for a second time to develop a public facing web application that allows citizens to view summary information about the City's snow operations during a snow event from the Warrior Watch application; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Planning and Operations in that the funding should be authorized immediately to ensure project deadlines are met and the public facing web application is in place by the start of the 2014-2015 snow season to preserve the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service is hereby authorized to modify the contract with T&M Associates 100 East Campus View Blvd. Columbus, OH 43235 to develop a public facing web application that allows citizens to view summary information about the City's snow operations during a snow event from the Warrior Watch application developed by T&M Associates in the amount of $17,440.00.
SECTION 2. That the expenditure of $17,440.00 or so much thereof as may be necessary is hereby authorized to be expended from the Street, Construction, Maintenance & Repair Fund, Fund, No. 265, Dept. /Div. 59-11 as follows:
Fund / O.L. 01-03 Codes / OCA code / Amount
265 / 03-3336 / 591117 / $17,440.00
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or 10 days after its passage if the Mayor neither approves nor vetoes the same.