Explanation
BACKGROUND: This legislation authorizes the receipt, appropriation, and expenditure of additional proceeds from Federal HUD funds related to the Reeb Avenue Building Renovations Project. This project involves the renovation of the historic portion of the Reeb Avenue Elementary School, and a child care addition where the vintage 1960s addition once stood. The facility will be known as the Reeb Avenue Center.
Ordinance 1758-2014, authorized the Finance and Managment Director to enter into contract on behalf of the Office of Construction with Thomas & Marker Construction Company for the Reeb Avenue Building Renovations Project. This ordinance also identified $5,720,000.00 in outside funding sources; $3,220,000.00 from various private individuals/entities, $2,000,000.00 from the State of Ohio, and $500,000.00 in Federal HUD proceeds. In connection therewith, this ordinance authorized the acceptance, appropriation, and expenditure of these outside funding sources and also authorized the City Auditor to establish grant receivables for these proceeds.
Since passage of this original ordinance, it has been determined that the Federal HUD proceeds will be increased from $500,000.00 to $650,000.00 and the private entity contributions will be reduced by a commensurate amount ($150,000.00) down to $3,070,000.00.
This ordinance therefore authorizes the City Auditor to appropriate the $150,000.00 in additional Federal HUD proceeds and also authorizes the Finance and Management Director to receive and expend these proceeds in connection with the previously established contract with Thomas and Marker Construction Company.
Emergency action is requested so that to the greatest extent possible the project can be completed prior to the 2015 academic school year.
Fiscal Impact: No additional expenditures are required. This ordinance authorizes the receipt, appropriation, and expenditure of additional Federal HUD funds in the amount of $150,000. These additional HUD proceeds will offset $150,000 in private contributions.
Title
To authorize the City Auditor to appropriate $150,000.00 in Federal HUD proceeds; to authorize the Finance and Management Director to receive, deposit, and expend these proceeds in connection with a previously established contract with Thomas & Marker Construction Company for the Reeb Avenue Building Renovations Project; to authorize the City Auditor to process expenditure corrections, grant receivable modifications, and funding transfers in accordance with changed funding sources; and to declare an emergency. ($150,000.00)
Body
WHEREAS, ordinance 1758-2014, authorized the Finance and Managment Director to enter into contract on behalf of the Office of Construction with Thomas & Marker Construction Company for the Reeb Avenue Building Renovations Project; and
WHEREAS, since passage of this original ordinance, it has been determined that the Federal HUD proceeds will be increased from $500,000.00 to $650,000.00 and the private entity contributions will be reduced by a commensurate amount ($150,000.00) down to $3,070,000.00; and
WHEREAS, it is necessary to authorize the receipt, appropriation, and expenditure of additional Federal HUD funds in the amount of $150,000. These additional HUD proceeds will offset $150,000 in private contributions; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management, in that it is immediately necessary to receive, appropriate, and expend additional Federal HUD funds, so that to the greatest extent possible, the project can be completed prior to the 2015 academic school year, thereby, preserving the public health, property, safety, and welfare; now, therefore;
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to receive and deposit the additional $150,000.00 in Federal HUD proceeds as follows:
Dept/Div: 45-50
Grant: 451501-100000
Fund: 220
OCA: 451501
Object Level 3: 0080
Amount: $150,000.00
SECTION 2. That the City Auditor is hereby authorized to appropriate the additional $150,000.00 in Federal HUD proceeds as follows:
Dept/Div: 45-50
Grant: 451501-100000
Fund: 220
OCA: 451501
Object Level 3: 6620
Amount: $150,000.00
SECTION 3. That the Finance and Management Director is hereby authorized to expend the additional $150,000.00 in Federal HUD proceeds as follows:
Dept/Div: 45-50
Grant: 451501-100000
Fund: 220
OCA: 451501
Object Level 3: 6620
Amount: $150,000.00
SECTION 4. That the City Auditor is hereby authorized to process expenditure corrections, grant receivable modifications, and funding transfers in accordance with changed funding sources.
SECTION 5. That the monies in the foregoing Sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.