Explanation
BACKGROUND: For the option to purchase Process Control Computer System Maintenance Services. Process Control Computer System Maintenance Services are used by the Department of Utilities / Power and Water to maintain the systems that control and process the water purification and distribution for all City Water facilities.
The term of the proposed option contract would be three (3) years. Contract is through July 31, 2012. The contract may be extended for one (1) additional one year subject to mutual agreement by both parties. The Purchasing Office opened formal bids on July 9, 2009.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation SA003313) sixty nine (MBE:4, FBE:2) bids were solicited; One (1) bid proposal (MBE:0, FBE:0) was received.
The Purchasing Office is recommending award of contract to the lowest, responsive, responsible and best bidder as follows:
Televent USA Inc., CC#364334564 (Expires 07/10/2011)
Total Estimated Annual Expenditure: $ 10,000.00
This company is not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services and UTC Fund.
Title
To authorize and direct the Finance & Management Director to enter into one (1) UTC contract for the option to purchase Process Control Computer System Maintenance Services UTC with Televent USA Inc., to authorize the expenditure of one (1) dollar to establish the contract from the Mail, Print Services and UTC Fund; and to declare an emergency. ($1.00)
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on July 9, 2009 and selected the lowest, responsive, responsible and best bid. One (1) bid were received; and
WHEREAS, this ordinance addresses Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for City agencies to efficiently maintain their supply chain and service to the public; and
WHEREAS, Process Control Computer System Maintenance Services UTC will be used to maintain the systems that control and process the water purification and distribution for all City Water facilities., this is being submitted for consideration as an emergency measure; and
WHEREAS, an emergency exists in the usual daily operation of the Purchasing Office in that it is immediately necessary to enter into one (1) contract for an option to purchase Process Control Computer System Maintenance Services to ensure uninterrupted supply of materials and services, thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance & Management Director be and is hereby authorized and directed to enter into the following contract for an option to purchase Process Control Computer System Maintenance Services with Solicitation SA003313; contract is through July 31, 2012 and may be extended for one (1) additional one year subject to mutual agreement by both parties:
Televent USA, Inc.; Awarded all items; Amount $1.00.
SECTION 2. That the expenditure of $1.00 is hereby authorized from the Mail, Print Services and UTC Fund, Organization Level 1: 45-01, Fund: 05-517, Object Level 3: 2270, OCA: 451130, to pay the cost thereof.
SECTION 3. That for the reason stated in the preamble here to, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.