Explanation
Background:
The purpose of this legislation is to authorize the Director of Recreation and Parks to enter into a contract with Peabaody Landscape Group for the North Bank Park - Issue G Project.
Bids were received by the Recreation and Parks Department on February 5, 2004 for the North Bank Park - Issue G Project as follows:
Status Amount
**Environmental Mgmt. Majority $115,185.00
Peabody Landscape Group Majority $115,494.00
Oakland Nursery Majority $127,200.00
Urban Environment Majority $130,072.00
Rocky Fork Majority $156,197.00
Greenscape Landscape Majority $156,197.00
RWS Majority $185,000.00
Buckeye Landscaping Majority $188,307.00
Deitering Majority $190,000.00
**Environmental Management submitted a proposal stating that they were a non-local company. Peabody's local credit equal to 1% of low bid made them the new apparent low bidder.
Project includes landscape irrigation at North Bank Park.
The Contract Compliance Number for Peabody Landscape Group is #31-1131560.
A contingency amount of $8,000.00 is being included in this project.
The approximate cost of Recreation and Parks staff time on this project is $2,500.00 (03-028).
This ordinance is submitted as an emergency to allow the financial transaction to be posted in the City's accounting system as soon as possible. Up-to-date financial posting promotes accurate accounting and financial management. Additionally, legislation should be emergency to allow project to be kept on schedule with existing and future construction projects in this riverfront area.
Fiscal Impact:
Fiscal impact will be to reduce the Recreation and Parks Grant Fund by $125,994.00 to meet the financial obligation of this project.
Title
To authorize the Director of Recreation and Parks to enter into contract with Peabody Landscape Group for the North Bank Park - Issue G Project, to authorize the expenditure of said funds, and to declare an emergency. ($125,994.00)
Body
WHEREAS, bids were received by the Recreation and Parks Department on February 5, 2004 and the contract for the North Bank Park - Issue G Project will be awarded on the basis of the lowest and best responsive and responsible bidder; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to enter into contract to allow project to be kept on schedule with existing and future construction projects in this riverfront area; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and he is hereby authorized and directed to enter into contract with Peabody Landscape Group, for the North Bank Park - Issue G Project, in accordance with plans and specifications on file in the Recreation and Parks Department.
SECTION 2. That the expenditure of $125,994.00, or so much thereof as may be necessary, be and is hereby authorized from the Recreation and Parks Grant Fund No. 286, Dept. 51-01, as follows, to pay the cost thereof.
Grant or Object OCA
Fund Type Proj. No. Proj. Title Level 3 Code Amount
Capital Proj. 510428 North Bank Park/ 6621 510428 $123,494.00
ODNR Grant Funds
Capital Proj. 510428 North Bank Park/ 6680 510428 $ 2,500.00
ODNR Grant Funds
SECTION 3. That for the purpose of paying for any contingencies which may occur during this project, the amount of $8,000.00 has been included in Section 2, above. This amount will be expended only after approval by the Director of the Recreation and Parks Department, certification by the City Auditor, and approval of
the City Attorney.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be so made from a project account funded by monies from more than one source.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measusre and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.