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File #: 2374-2023    Version: 1
Type: Ordinance Status: Passed
File created: 8/14/2023 In control: Public Safety Committee
On agenda: 9/11/2023 Final action: 9/13/2023
Title: To authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Swat Tactical Gear with HighCom Armor Solutions Inc.; to authorize the expenditure of $1.00; and to declare an emergency. ($1.00).

Explanation

 

BACKGROUND:  This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Swat Tactical Gear with HighCom Armor Solutions Inc.  The Division of Police is the sole user for Tactical Gear. Tactical helmets and body armor are used to protect the Police Swat team members. The term of the proposed option contract will be approximately two (2) years, expiring March 31, 2026, with the option to renew for one (1) additional year.  The Purchasing Office opened formal bids on August 10, 2023. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO002253.                    

 

The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329.18 relating to competitive bidding (Request for Quotation No. RFQ025263).  One (1) bid was received. 

 

The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:

 

HghCom Armor Solutions, CC# 025243 expires 10/19/2024, All items, $1.00

Total Estimated Annual Expenditure: $100,000.00, Division of Police, the sole user

 

Emergency Designation:  The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance because the current contract will expire on September 30, 2023. This will allow for an uninterrupted supply of tactical gear to our police officers.

 

The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.  

 

FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO002253.   City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures. 

 

Title

 

To authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Swat Tactical Gear with HighCom Armor Solutions Inc.; to authorize the expenditure of $1.00; and to declare an emergency. ($1.00).

 

Body

 

WHEREAS, the Swat Tactical Gear Universal Term Contract will provide for the purchase of tactical gear and body armor to provide safety for the Police Swat Officers; and, 

 

WHEREAS, the Purchasing Office advertised and solicited formal bids on August 10, 2023 and selected the overall lowest, responsive, responsible and best bidder; and

 

WHEREAS, an emergency exists in the usual daily operation of the Department of Public Safety contract that it is necessary to authorize the Finance and Management Director to immediately enter into a Universal Term Contract for the option to purchase Swat Tactical Gear, the current contract will expire on September 30, 2023 and this emergency declaration will allow for an uninterrupted supply of tactical gear to our police officers, all for the immediate preservation of the public health, peace, property, safety, and welfare; and now therefore,

 

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

 

SECTION 1.  That the Finance and Management Director is hereby authorized to enter into the following Universal Term Contract for the option to purchase Swat Tactical Gear in accordance with Request for Quotation RFQ025263 for a term of approximately two (2) years, expiring March 31, 2026, with the option to renew for one (1) additional year, as follows:

 

HighCom Armor Solutions Inc., All items, $1.00

 

SECTION 2. That the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO002253 of this ordinance to pay the cost thereof.

 

SECTION 3.  That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.

 

SECTION 4.  That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.