Explanation
Background:
This ordinance will authorize the transfer of $34,800.00 within the Voted 1999/2004 Parks and Recreation Bond Fund No. 702, and authorize the Director of Recreation and Parks to enter into a contract for $30,800.00 with James Burkhart Associates for professional services in conjunction with the Turnberry Golf Course Irrigation Design Project.
Services will include schematic design, construction document services, bidding/negotiation services, construction observation, and warranty inspection.
A contingency amount of $4,000.00 is being included in this project
James Burkhart Associates was selected for this project from proposals received from four (4) consulting firms . Four firms were interviewed and it was determined that James Burkhart Associates proposal and experience exceeded the other firms. James Burkhart Associates was selected based on experience, availability, knowledge of project site, and master planning experience.
Contract Compliance Number for James Burkhart Associates is #31-0857095.
Emergency action is necessary to begin initial phase of design as soon as possible so construction can begin spring 2006.
Fiscal Impact:
$34,800.00 is budgeted in the Voted 1999/2004 Parks and Recreation Bond Fund to meet the financial obligation of this project.
Title
To authorize the transfer of $34,800.00 within the Voted 1999/2004 Parks and Recreation Bond Fund; to authorize the Director of Recreation and Parks to enter into contract with James Burkhart Associates for professional services in conjunction with the Turnberry Golf Course Irrigation Design Project, to authorize the expenditure of $34,800.00 from the Voted 1999/2004 Parks and Recreation Bond Fund, and to declare an emergency. ($34,800.00)
Body
WHEREAS, proposals were received from four (4) firms for professional services in conjunction with the Turnberry Golf Course Irrigation Design Project; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to transfer $34,800.00 within the Voted 1999/2004 Parks and Recreation Bond Fund, and to enter into contract to allow initial design phase to begin as soon as possible so construction can begin in spring 2006; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and he is hereby authorized and directed to enter into contract with James Burkhart Associates for professional services in conjunction with the Turnberry Golf Course Irrigation Design Project, in accordance with plans and specifications on file in the Recreation and Parks Department.
SECTION 2. That the City Auditor is hereby authorized to transfer $34,800.00 within the Voted 1995 and 2004 Parks and Recreation Bond Fund No. 702, from Land Acquisition, Project No. 510112, OCA Code 644526, Object Level 3 6601 to Golf Improvements, Project No. 510429, OCA Code 644526, and object Level 3 - 6680.
SECTION 3. That for the purpose of paying for any contingencies which may occur during this project, the amount of $4,000.00 has been included in Section 2, above. This amount will be expended only after approval by the Director of the Recreation and Parks Department, certification by the City Auditor, and approval of the City Attorney.
SECTION 4. That the expenditure of $34,800.00, or so much thereof as may be necessary, be and is hereby authorized from the Voted 1995 and 1999 Parks and Recreation Bond Fund 702, Dept. 51-01, Golf Improvements, Project No. 510429, Object Level 3 - 6680, and OCA Code 644526, to pay the cost thereof.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.