Explanation
BACKGROUND: The Board of Health has been awarded a grant from the Ohio Department of Health to fund the Women, Infants and Children (WIC) Program for the period of October 1, 2016 through September 30, 2017. The grant funds awarded will provide for a janitorial service contract for an amount not to exceed $32,292.60. RFQ002858 was bid of the City’s vendor services website. An evaluation of all bids received was performed and it was determined that Key Cleaning Connection was the lowest, most responsive and responsible bidder. The contract compliance number for Key Cleaning Connection is 31-1681060. Key Cleaning Connection is contract compliant through September 28, 2018.
This ordinance is submitted as an emergency to avoid any delays in receiving these needed services at the five WIC offices.
FISCAL IMPACT: The WIC Program is entirely funded by the Ohio Department of Health. This program does not generate any revenue or require a City match.
Title
To authorize and direct the Board of Health to enter into a contract with Key Cleaning Connection for janitorial services at five WIC offices from October 1, 2016 through September 30, 2017; to authorize a total expenditure of $32,292.60 from the Health Department Grants Fund; and to declare an emergency. ($32,292.60)
Body
WHEREAS, Columbus Public Health WIC Program is in need of janitorial services at five WIC offices; and,
WHEREAS, RFQ002858 was bid on the City’s vendor services website; and,
WHEREAS, an evaluation of all bids received was performed and it was determined that Key Cleaning Connection was the lowest, most responsive and responsible bidder; and
WHEREAS, an emergency exists in the usual daily operation of the Health Department in that it is immediately necessary to contract with Key Cleaning Connection to avoid any delays in receiving janitorial services for the immediate preservation of the public health, peace, property, safety and welfare; Now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Board of Health is hereby authorized and directed to enter into a contract with Key Cleaning Connection for janitorial services at five WIC offices for the period of October 1, 2016 through September 30, 2017, in an amount not to exceed $32,292.60.
SECTION 2. That for the contract stated above, the sum of $32,292.60 is hereby authorized to be expended from the Health Department Grants Fund, Fund No. 2251 as follows:
Class & Purpose Main Account Program Project No. Section 3 Sect. 4 Sect. 5 Amount
03 - Purchased Services 63220 HE002 G501633 500116 HE38 n/a $32,292.60
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance and to make any accounting changes necessary to ensure that this contract is properly accounted for and recorded accurately on the City’s financial records.
SECTION 5. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.