Explanation
The State of Ohio bid and awarded a contract to Woolpert Inc. for Digital Orthoimagery services. Municipalities within Ohio can receive these images as specified in the base contract or can request enhanced imaging as described below by purchasing the enhanced imagery off a State Term Contract with Woolpert Inc. The purpose of this legislation is to authorize the Director of Public Utilities to enter into an agreement with Woolpert Inc. to provide the Division of Operational Support, GIS Section with enhanced Digital Orthoimagery services in accordance with the State Term Contract, CSP#0A06008. This contract was bid through and awarded by the State of Ohio, Department of Information Technology. This ordinance is being submitted in accordance with Columbus City Code Section 329.27, waiving the requirements of competitive bidding as defined by Section 329.12
The intent of this project is to acquire new countywide color digital imagery and new countywide 2-foot contours to populate the GIS database with updated imagery and contours covering the entire utility service area. This project will leverage the existing State Term Contract with the Ohio Geographically Referenced Information Program, State of Ohio for Statewide Imagery Program (OSIP) with Woolpert Inc.
Because the current color aerial imagery and contours that are provided to us by the Franklin County Auditor's GIS Department are out of date, 4 years on the imagery and 7 years on the 2-foot contours, the demand for current data is high. This project supports stormwater and watershed management and provides higher accuracy in calculating impervious area for the stormwater utility billing system.
The Ohio Geographically Referenced Information Program (OGRIP) continues to sponsor programs to better support the users of geospatial data within Ohio and the Ohio Statewide Imagery Program (OSIP) is one program that accomplishes this goal. As a governmental subdivision of the State of Ohio, the City of Columbus can purchase enhanced imagery off this State Term Contract. The program entails the entire land area of the State of Ohio, approximately 41,276 square miles. The program completed the northern half ( 51 counties) of Ohio in the spring of 2006. The southern half ( 37 counties including Franklin ) will be completed in the spring of 2007. OSIP will produce 1-foot pixel resolution color digital aerial imagery ( can not see manhole covers and utility poles ) and no contours. The City Of Columbus and Franklin County Auditor's GIS Department will require a much higher level product and additional enhancements to our existing GIS. These additional enhancements are available through the existing State Term Contract with Woolpert Inc. These enhancements include 0.5' pixel resolution (can see manhole covers, utility poles and distinguish gravel from concrete) and 2-foot contours, which are necessary for the City Of Columbus and Franklin County Auditor's GIS Department business processes.
FISCAL IMPACT: $215,015.50 is budgeted and needed for this project.
SUPPLIER: Woolpert Inc (20-1391406)
Emergency legislation is being requested so that images can be taken in early spring of 2007.
Title
To authorize the Director of Public Utilities to enter into an agreement with Woolpert Inc. for Digital Orthoimagery Services for the Division of Operational Support, to authorize the expenditure of $4,300.31 from the Electricity Operating Fund, $77,405.58 from the Water Operating Fund, $77,405.58 from the Sewerage System Operating Fund, $55,904.03 from the Storm Water Operating Fund, to waive the provisions of competitive bidding and to declare an emergency. ($215,015.50)
Body
WHEREAS, the State of Ohio, Department of Information Technology solicited bids for Digital Orthoimagery Services and an award was made to Woolpert Inc, and
WHEREAS, the Department of Public Utilities, Division of Operational Services wishes to contract through a State Term Contract with Woolpert Inc, to provide enhanced digital orthoimagery photos for the GIS Section and
WHEREAS, the Ohio Geographically Referenced Information Program (OGRIP) continues to sponsor programs to better support the users of geospatial data within Ohio and the Ohio Statewide Imagery Program (OSIP) is one program that accomplishes this goal. As a governmental subdivision of the State of Ohio, the City of Columbus can be party to this contract and
WHEREAS, the intent of this project is to acquire new countywide color digital imagery and new countywide 2-foot contours to populate the GIS database with updated imagery and contours covering the entire utility service area, and
WHEREAS, because the current color aerial imagery and contours is that is provided to us by the Franklin County Auditor's GIS Department is out of date, 4 years on the imagery and 7 years on the 2-foot contours, the demand for current data is high, and
WHEREAS, the City Of Columbus and Franklin County Auditor's GIS Department will require a much higher level product and additional enhancements to our existing GIS, and
WHEREAS, these additional enhancements are available through an existing State Term Contract with Woolpert Inc. These enhancements include 0.5' pixel resolution (can see manhole covers, utility poles and distinguish gravel from concrete) and 2-foot contours, which are necessary for the City Of Columbus and Franklin County Auditor's GIS Department business processes, and
WHEREAS, this legislation is being submitted in accordance with Columbus City Code Section 329.27, waiving the requirements of competitive bidding as defined by Section 329.12, and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities, Division of Operational Support in that it is immediately necessary to enter into an agreement with Woolpert Inc for Digital Orthoimagery Services so that images can be taken in early spring of 2007 for the immediate preservation of the public health, peace, property and safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. To authorize the Director of Public Utilities to enter into an agreement with Woolpert Inc for Digital Orthoimagery Services for the Division of Operational Support and to authorize the expenditure of $215,015.50.
Section 2. That the expenditure of 215,015.50or so much thereof as may be needed, be and the same hereby is authorized as follows:
Fund 550
OCA: 600207
Object Level: 3336
Amount: $4300.31
Fund 600
OCA: 600209
Object Level: 3336
Amount: $77,405.58
Fund 650
OCA: 600205
Object Level: 3336
Amount: $77,405.58
Fund 675
OCA: 600215
Object Level: 3336
Amount: $55,904.03
TOTAL REQUEST: $215,015.50
Section 3 That this Council finds it is in the best interest of the City of Columbus to waive the provisions of competitive bidding and enter into contract with Woolpert Inc.
Section 4. That for the reasons stated in the preamble hereto, where is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure, which shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.