Explanation
This legislation authorizes the Director of the Department of Technology (DoT), on behalf of the Department of Public Utilities (DPU) to enter into an agreement with CGI Technologies and Solutions, Inc. (CGI), for PragmaCAD software maintenance and support services, for a one-year term, beginning on January 1, 2023 and ending on December 31, 2023, at a cost of $65,159.00. The PragmaCAD system, which is the mobile dispatching system for the Department of Public Utilities, interfaces with the current work order system and helps DPU optimize service order assignments and capture field information for immediate use.
CGI is the sole provider of the PragmaCAD source code and the Banner interface. No other party is authorized to install, modify, maintain or support this proprietary code. As such, this ordinance is submitted in accordance with the Sole Source provisions of the City of Columbus Code, Chapter 329.
This ordinance also authorizes the Director of the Department of Technology to modify and extend existing agreements with CGI Technologies and Solutions, Inc. through the extension of purchase orders PO231970 and PO336928. There are no additional funds associated with these extensions. Rather the extensions ensure access to the balance of funds on both aforementioned purchase orders through December 31, 2023 and are necessary due to project delays (attributable primarily to the Covid pandemic). Purchase order PO231970 was originally authorized by Ordinance 1164-2020, which passed on June 15, 2020. This purchase order was subsequently extended by Ordinance 2130-2021, which passed on November 1, 2021. Purchase order PO336928 was established following passage of Ordinance 1466-2022, which passed on June 13, 2022.
All parties involved with this project (DPU, DoT and CGI) have agreed to pursue the extending purchase orders PO231970 and PO336928 through December 31, 2023.
FISCAL IMPACT
Funds for software maintenance and support services are available and budgeted in the Information Services Operating Fund. No additional funds are required for the extension of the abovementioned purchase orders.
CONTRACT COMPLIANCE
CGI Technologies and Solutions, Inc.
CC#/F.I/D. #: 54-0856778; Expires: 07/15/2023
Vendor Acct. #: 009176
Title
To authorize the Director of the Department of Technology, on behalf of the Department of Public Utilities, to enter into a contract with CGI Technologies and Solutions, Inc. for PragmaCAD software maintenance and support services in accordance with the sole source provisions of the Columbus City Code; to authorize the Director of the Department of Technology, on behalf of the Department of Public Utilities, to modify and extend existing agreements with CGI Technologies and Solutions, Inc. through the extension of purchase orders PO231970 and PO336928; and to authorize the expenditure of $65,159.00 from the Department of Technology, Information Services Operating Fund. ($65,159.00)
Body
WHEREAS, the PragmanCad system is the mobile dispatching system for the Department of Public Utilities; and
WHEREAS, the Director of the Department of Technology desires to enter into an agreement with CGI Technologies and Solutions, Inc. for PragmaCAD software maintenance and support services on behalf of the Department of Public Utilities for a term of one year, beginning January 1, 2023 and ending December 31, 2023, at a cost of $65,159.00; and
WHEREAS, to ensure continuation of the PragmaCad upgrade project, there is a need to modify and extend existing agreements with CGI Technologies and Solutions, Inc. through the extension of purchase orders PO231970 and PO336928 through December 31, 2023; and
WHEREAS, this ordinance is submitted in accordance with the sole source provisions of the Columbus City Code, Chapter 329; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities, to authorize the Director of the Department of Technology, on behalf of the Department of Public Utilities, to enter into an agreement with CGI Technologies and Solutions, Inc., to facilitate and maintain the necessary PragmaCAD software maintenance and support services, and to ensure continuation of the PragmaCad upgrade project through the extension of purchase orders PO231970 and PO336928; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Technology, on behalf of the Department of Public Utilities, be and is hereby authorized to enter into an agreement with CGI Technologies and Solutions, Inc., for PragmaCAD software maintenance and support services, for a term of one year, beginning January 1, 2023 and ending on December 31, 2023 at a cost of $65,159.00 in accordance with the sole source provisions of the Columbus City Code, Chapter 329.
SECTION 2. That the Director of the Department of Technology, on behalf of the Department of Public Utilities, be and is hereby authorized to modify and extend existing agreements with CGI Technologies and Solutions, Inc. through the extension of purchase orders PO231970 and PO336928 through December 31, 2023.
SECTION 3. That the expenditure of $65,159.00 or so much thereof as may be necessary is hereby authorized to be expended as follows in the attachment to this ordinance. (Please see attachment 2759-2022EXP)
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.