Explanation
Background: This legislation authorizes the Finance and Management Director to enter into a professional services contract for the Office of Construction Management with Bird Houk Collaborative for architectural and engineering consulting services for the Municipal Court Building Renovations. The Office of Construction Management wishes to use the professional services firm on an ongoing basis. Services are to include: the production of detailed plans identified for Construction Management projects, the hosting of design meetings, preliminary construction and final cost estimates, master and operational plans, ensuring code compliance, bidding documents/plans, obtaining proper permit documents, and construction administration.
Requests for Statements of Qualifications were available on February 16, 2007, and responses were to be submitted on or before February 26, 2007. The City received five proposals: Bird Houk Collaborative, eS Architecture and Development, Inc., ms Consultants, Schooley Caldwell Associates, Inc., and Star Consultants (RMB). A five-person committee evaluated the proposals, consisting of one member from the Equal Business Opportunity Commission Office and four members from the Office of Construction Management.
The scores were as follows:
Bird Houk Collaborative: 719 points
Schooley Caldwell: 691 points
eS Architecture and Development: 644 points
ms Consultants: 641 points
Star Consultants (RMB): 610 points
Bird Houk Collaborative was the highest-ranked firm, receiving consistently high marks from the Committee. Overall, the Evaluation Committee decided that the statement submitted by Bird Houk Collaborative best spoke to the spirit and intent of the request. Furthermore, the Committee believes they presented a team that could best respond to the vast number of issues that will present themselves. The Finance and Management Director confirmed the Committee's decision.
Emergency action is requested so that the many needed designs and renovations within the Municipal Court may be accomplished as quickly as possible.
Fiscal Impact: The total amount of this contract is $500,000.00. Bird Houk Collaborative, Contract Compliance Number 31-1366142, expiration date 11/14/2008.
Title
To authorize the Finance and Management Director to enter into contract for the Office of Construction Management with Bird Houk Collaborative for architectural and engineering consulting services for the Municipal Court Building Renovations; to authorize the expenditure of $500,000.00 from the Construction Management Capital Improvement Fund, and to declare an emergency. ($500,000.00).
Body
WHEREAS, the Finance and Management Department, Office of Construction Management, desires to contract with a professional services company for general architectural and engineering services for the Municipal Court Building Renovations, and
WHEREAS, the Finance and Management Department advertised Requests for Statements of Qualifications (RFSQ's) on February 16, 2007, and
WHEREAS, a five-person evaluation committee recommended Bird Houk Collaborative as the most qualified firm, and
WHEREAS, it is the recommendation of the Finance and Management Director to contract with Bird Houk Collaborative for general architectural and engineering services, and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management, in that it is immediately necessary to authorize the Finance and Management Director to contract with Bird Houk Collaborative for general architectural and engineering services for the Municipal Court Building Renovations in order to enable the City to have access to these critical services immediately, now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to contract with Bird Houk Collaborative for general architectural and engineering services.
SECTION 2. That the expenditure of $500,000.00, or so much thereof that may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 45-07
Fund: 733
Project: 570043
OCA: 450028
Object Level 1: 06
Object Level 3: 6620
Amount: $500,000.00
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the mayor neither approves or vetoes the same.