Explanation
BACKGROUND: This legislation amends the 2014 Capital Improvement Budget to account for various encumbrance cancellations within the Construction Management Capital Improvement Fund and authorizes the Finance and Management Department to expend monies for labor, materials, equipment, and services in conjunction with various facilities improvements that are unplanned but necessary to keep city facilities operational, functional and safe. Work may include any type of renovation of City-owned facilities, such as electrical, small scale renovation HVAC, and plumbing. All work will be done in accordance with the competitive bidding provisions of the Columbus City Codes. Funding for these expenditures is from the Construction Management Capital Improvement Fund.
Emergency action is requested so that the Finance and Management Department can address emergency renovations to capital assets.
Fiscal Impact: These funds are available and budgeted in the Construction Management Capital Improvement Fund.
Title
To amend the 2014 Capital Improvements Budget; to authorize the Finance and Management Director to expend monies for labor, materials, equipment, and services in conjunction with various facilities improvements; to authorize the expenditure of $200,000.00 from the Construction Management Capital Improvement Fund; and to declare an emergency. ($200,000.00)
Body
WHEREAS, various encumbrances have been cancelled within the Construction Management Capital Improvement Fund; and
WHEREAS, various unexpected facility renovations will likely become necessary within the Finance and Management Department; and
WHEREAS, an Auditor's Certificate is necessary to provide funding so that contracts can be established for these capital eligible repairs/renovations; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management, in that it is immediately necessary to account for encumbrance cancellations and establish this Auditors Certificate for labor, materials, equipment, and services in conjunction with various facilities improvements that are, at times, unplanned but necessary to keep city facilities operational, functional, and safe, thereby preserving the public health, peace, property, safety, welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2014 Capital Improvement Budget be amended as follows:
Fund/ Project Name/ Project Number/ Current Authority/ Revised Authority/ Variance
733 /Facility Renovations-Various/ 570030-100120 unvoted carryover/ $839,601/ $869,350/ $29,749
SECTION 2. That the purchase of labor, materials, equipment, and services will likely become necessary for various facility renovations within the purview of the Finance and Management Department
SECTION 3. That the expenditure of $200,000.00, or so much thereof as may be necessary, be and is hereby authorized from the Construction Management Capital Improvement Fund to pay the cost thereof. All work will be done in accordance with the competitive bidding provisions of the Columbus City Codes. City Council recognizes this ordinance does not identify the contractor(s) to whom the contract(s) will be awarded and understands its passage will give the Finance and Management Director the final decision in determination of the lowest best responsive and responsible bidder for such contract(s). This Council is satisfied it is in the best interests of the City to delegate this contracting decision.
Dept/Div: 45-50
Fund: 733
Capital Project: 570030 - 100120 (Facility Renovations - Various)
OCA: 733120
Object Level 1: 06
Object Level 3: 6621
Amount: $200,000.00
SECTION 4. That the monies in the foregoing Sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this legislation.
SECTION 6. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.