Explanation
Background: The Transportation Division is responsible for effecting repairs to the City's roadway system and for snow and ice control and removal. To accomplish this mission the division requires a rubber-tired front-end loader to load asphalt aggregates and rock salt into the division's dump truck fleet.
Bids were advertised in the City Bulletin and were received by the Purchasing Office on November 18, 2004 for Bid SA-001353GRW as follows:
Vendor / Front-end Loader Bid / Cost for One Unit / Vendor Status
The McLean Company / Hyundai HL 740-7 / $88,800.00 / Majority
Franklin Tractor Sales, Inc. / New Holland LW130B / $101,152.00 / Majority
Ohio Machinery Company / Caterpillar 928G / $103,904.00 / Majority
Nortrax-Great Lakes, Inc. / John Deere 544J / $104,691.00 / Majority
Cantwell Machinery Company / Volvo L70E / $106,650.00 / Majority
Southeastern Equipment Company, Inc. / Case 621D / $107,439.00 / Majority
The lowest bidder, The McLean Company, was judged to be the lowest, best, most responsive, and most responsible bidder. Ordinance 2149-2004 passed by City Council December 6, 2004, authorized the Finance Director to enter into a contract for the purchase of one front-end loader. As the contract is still open the Transportation Division would like to increase the contract for an additional front-end loader. The McLean Company has indicated in writing that they will offer the additional loader at the original bid price. The McLean Company's contract compliance is #34-0762688 and expires February 22, 2005.
Fiscal Impact: The Transportation Division budgeted $3.17 million in the 2004 Capital Improvements Budget for the purchase of street equipment. Since the bond sale in July 2004, the Transportation Division has been authorized to issue purchase orders for approximately $2.6 million in street equipment. This ordinance authorizes an additional $88,800.00 for the purchase of a front-end loader from the 1995, 1999 Voted Streets and Highways Fund Front-end loaders are used extensively to load salt and other street materials into dump trucks.
Emergency action is requested to provide for the purchase of the front-end loader as soon as possible.
Title
To authorize the Finance Director to modify and increase an existing contract for the purchase of one front-end loader from The McLean Company; to authorize the expenditure of $88,800.00 from the 1995, 1999 Voted Streets and Highways Fund for the Transportation Division, and to declare an emergency. ($88,800.00)
Body
WHEREAS, the Transportation Division is responsible for effecting repairs to the City's roadway system and for snow and ice control and removal; and
WHEREAS, the Transportation Division is in need of one additional front-end loader to load asphalt aggregates and rock salt into the division's dump truck fleet; and
WHEREAS, funds are budgeted and available in the 1995, 1999 Voted Streets and Highways Fund for this expense; and
WHEREAS, an emergency exists in the usual daily operations of the Public Service Department, Transportation Division in that it is immediately necessary to purchase one front-end loader to ensure its availability for use as soon as possible, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance Director be and hereby is authorized to modify and increase an existing contract with The McLean Company, 3155 East Seventeenth Avenue, Columbus, Ohio 43219 for the purchase of one additional Hyundai HL 740-7 front-end loader for the Transportation Division in accordance with this contract and the specifications on file in the Purchasing Office.
SECTION 2. That the sum of $88,800.00, or so much thereof as may be needed, be and hereby is authorized to be expended from the Fund 704, the 1995, 1999 Voted Streets and Highways Fund, Department No. 59-09, Object Level One Code 06, Object Level Three Code 6652, OCA Code 644385 and Project 530020.
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.